Program Assistant CIS

Job Description

Job Description

Description :

GENERAL STATEMENT OF FUNCTIONS

The Program Assistant supports the Program Manager in the daily operations of CIS programs, contributing to the management of staff, program activities, documentation, and program quality. This role ensures compliance with established policies, procedures, service delivery expectations, and regulatory guidelines while providing guidance to assigned staff.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Ensures quality in service delivery and adherence to all program policies, procedures, and standards.
• Supports the Program Manager in budgetary and management decision-making processes.
• Assists in scheduling, coordinating, and monitoring program activities.
• Reports urgent matters regarding staff, clients, or program operations to the Program Manager immediately.
• Provides day-to-day oversight and guidance to assigned staff; may provide input to the Program Manager on performance evaluations.
• Ensures compliance with safety protocols and maintains a safe environment for staff and clients, including individuals with special needs or vision / hearing impairments.
• Ensures all assigned facilities and equipment are maintained in safe working condition.
• Reconciles petty cash and disburses petty cash as approved by the Program Manager.
• Assists in maintaining accurate attendance records, mileage logs, and budget-related documentation.
• Monitors program progress and prepares routine reports and summaries as required.
• Liaises with EXCEED programs, funding agencies, and other partners as assigned.
• May act as the liaison for client contact coordination.
• Performs other related duties as assigned.

Requirements :

QUALIFICATIONS, EDUCATION & EXPERIENCE

PHYSICAL ABILITIES

MENTAL ABILITIES

REPORTING RELATIONSHIP

Reports directly to the Program Manager

SUPERVISES

POSITION CLASSIFICATION

NORMAL WORK SCHEDULE