Event Planning Specialist

Description

This is the second of three levels in the Event Planning series. Incumbents develop event concepts and plan, organize, and coordinate event planning. Events may be on-going or may be one-time events. Responsibilities may include determining type of event; identifying and securing event entertainment and activities; determining personnel, space, equipment, and volunteer requirements; identifying funding sources; soliciting and securing event sponsors; soliciting and monitoring vendors; and implementing an event marketing plan.

***PLEASE NOTE: THIS POSITION REQUIRES BEING ABLE TO WORK NIGHTS, WEEKENDS, AND SOME HOLIDAYS AND BEING ABLE TO WORK OUTSIDE IN ALL WEATHER CONDITIONS. MUST INCLUDE AN ATTACHED RESUME IN ADDITION TO THE COMPLETED APPLICATION. THIS POSITION WILL REMAIN OPEN THROUGH JANUARY 15, 2026, OR UNTIL FILLED.***

Example of Duties

Essential Functions:

• Plans, coordinates, implements, and monitors the logistical details of special events which includes determining scheduling, staffing, facility, equipment, and supply needs; determining volunteer requirements; identifying and securing event entertainment and activities; determining type of event; identifying funding sources; and performing related duties.

• Documents logistical details and communicates information to internal event support staff.

• Monitors facilities, staff, activities, equipment, and supplies during events; identifies and resolves issues; and ensures the safety of guests and staff.

• Implements event marketing plans.

• Solicits and monitors vendors; reviews vendor operations and performance.

• Performs other work as required.

Typical Qualifications

Education and Experience

• High school diploma or GED equivalent.

• One (1) year of experience in event planning.

• An equivalent combination of education and experience sufficient to perform the job's essential duties.

License and Certifications

• Possession of a valid driver's license.

Supplemental Information

Knowledge, Skills, and Abilities:

Knowledge of:

• Event planning principles and practices.

• Basic marketing concepts.

• Basic mathematical concepts.

• Event security principles.

• Vendor relations.

• Computers and related software applications.

• Customer service principles.

Skill in:

• Identifying, documenting, and implementing logistical details of events.

• Coordinating and executing event plans.

• Attending to details.

• Performing mathematical calculations.

• Soliciting and monitoring vendors.

• Using a computer and related software applications.

• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:

The work is Medium Work which requires exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Additionally, the following physical abilities are required:

• Balancing: Maintaining body equilibrium to prevent falling while walking, standing, or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.

• Crouching: Bending the body downward and forward by bending leg and spine.

• Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.

• Fingering: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.

• Grasping: Applying pressure to an object with the fingers and palm.

• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination sound.

• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. It occurs to a considerable degree and requires substantial use of upper extremities and back muscles.

• Mental Acuity: Making rational decisions through sound logic and deductive processes.

• Reaching: Extending hand(s) and arm(s) in any direction.

• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.

• Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.

• Standing: Particularly for sustained periods of time.

• Stooping: Bending body downward and forward by bending spine at the waist. It occurs to a considerable degree and requires full motion of the lower extremities and back muscles.

• Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

• Visual ability 1: sufficient to perform an activity like preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.

• Walking: Moving about on foot to accomplish tasks, particularly for long distances or move from one work site to another.