Office Assistant

Administrative Assistant

Provides excellent customer service through professional, effective, and efficient administrative, reception, and clerical services, recordkeeping, preparation of boards and commissions meeting agendas, meeting minutes, attendance at DCD & Recreation supported board and commission meetings and support activities. Serves the public and the Department of Community Development. This position will require attendance at city board and commission day and night meetings.

Examples of Essential Duties

• Will serve as the primary receptionist for the department, serving as the first point-of-contact, directing residents to appropriate departments and / or resources, appropriately routing calls, checking voicemail and directing the inquiry to the appropriate staff person, sorting and distributing mail, and ordering / stocking general office supplies.
• Under the direction of the Director / Deputy Director of the Department of Community Development will provide across the board office support for all DCD divisions.
• Assist with data entry, accepting permits, scanning permit applications, plans and other associated materials (including large format plans) into the City's Content Management System, Permitting Software and / or other computer programs.
• Coordinates with DCD, Recreation & the Clerk's Staff to create meeting agendas and prepares meeting minutes. This position will require attendance at city board and commission night meetings.
• In absence of Inspectors, schedules various inspections and appointments on behalf of staff.
• Maintains and files department records.
• Helps to ensure appropriate and orderly flow of department inquiries and communications between staff and the public.
• Researches and prepares reports, forms, lists, and manuals as required to satisfy department needs, as requested.
• Aids in maintenance department / divisional web page(s) and social media sites and handouts. Support City PIO team with timely social postings as needed. Ability to use Canva to create social media posts is desired.
• Types correspondences, reports, and documents prepared by the DCD.
• Prepare and distribute mailings as assigned.
• All other duties as assigned

Knowledge, Skills and Abilities

Minimum Qualifications

Preferred Qualifications

Position Specific Information

Environmental Requirements

Sensory Requirements

Part-time Employee Benefits 2025

Please note that these descriptions are general statements and all benefits will be determined by the applicable plan documents in effect. Benefits are subject to change and may not be enrolled without meeting qualifying event deadlines and necessary eligibility.

SICK LEAVE

Leave is accumulated on a pro-rated basis to be equivalent to one (1) day per month based upon a full-time schedule. Hours are accumulated year to year with a pro-rated percent paid out upon retirement. Employees who are in their first 60 calendar days of employment are not permitted to utilize any leave, but upon completion of 60 days shall be credited with leave allowance from the date of hire.

WISCONSIN RETIREMENT

Employees of the City of New Berlin who work an average of 24+ hours a week are automatically enrolled in the Wisconsin Retirement System. The City and the Employee contributes to the pension. For further information see http : / / etf.wi.gov.

DEFERRED COMPENSATION (Section 457 Plan)

The City of New Berlin offers deferred compensation plans to allow employees to supplement their retirement income. Any amounts contributed are paid for fully by employee on a pre-tax or post-tax basis. The City offers two choices with VOYA or Wisconsin Deferred Compensation. For further information, consult with the Human Resources Department.

WORKER'S COMPENSATION

Employees will receive worker's compensation benefits based on state laws.

DIRECT DEPOSIT

All employees are required to have their full payroll checks direct deposited in a bank or credit union of their choice.

HOLIDAYS

Part-time employees shall receive payment for the following holidays which would otherwise be a workday under their regular schedule in the amount they would have received for working had the holiday not occurred :

New Year's Day

Thanksgiving Day

Good Friday

Day after Thanksgiving

Memorial Day

Christmas Eve

Independence Day

Christmas Day

Labor Day

New Year's Eve

VACATION

Part-time employees amount of vacation is based on the prorated amount of hours they are scheduled to work. For example, if a part time employee is scheduled for 20 hours a week. Then for the prorated amount it would be 20 hours divided by 40 hours x the vacation amount of hours for years of service. For example for 1 year it would be 20 / 40 x 96 hours (12 days) = 48 hours.

After one (1) year of employment

12 days

After three (3) years of employment

13 days

After five (5) years of employment

15 days

After seven (7) years of employment

17 days

After ten (10) years of employment

20 days

After fourteen (14) years of employment

23 days

After fifteen (15) years of employment

24 days

After nineteen (19) years of employment

27 days

After twenty (20) years of employment

29 days

FLEX TIME

Individual departments may use a flex time work schedule subject to the conditions outlined in the FLSA policy.

COMP TIME

Comp time may be accrued per FLSA policy.

EAP (EMPLOYEE ASSISTANCE PROGRAM)

The Aurora EAP is available to employees and family members residing in the household.