ABA Intake and Scheduling Coordinator

Position :

• ABA Intake and Scheduling Coordinator Location : Montvale, NJ Salary : $22–26 per hour Work Arrangement :  4 days in-office / Fridays remote
• Company Overview At Kids First , we provide high-quality, client-centered ABA (Applied Behavior Analysis) services for individuals with Autism Spectrum Disorder (ASD) .
• Our mission is to make a meaningful difference in the lives of children and families through compassionate care, innovation, and teamwork.
• Our core values— integrity, collaboration, and continual improvement —guide everything we do.
• If you are passionate about helping others and eager to grow with a purpose-driven organization, we’d love to hear from you.
• Position Summary The ABA Intake and Scheduling Coordinator plays a key role in ensuring a seamless experience for our clients—from the first referral to ongoing service coordination.
• This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Key Responsibilities Collaborate with the Scheduling, Authorizations, and Employee Coordination teams to ensure smooth transitions and service readiness.
• Coordinate and manage all aspects of the client intake process , ensuring documentation and client data are accurate and complete.
• Manage and maintain accurate daily schedules for ABA services.
• Match Behavior Technicians to clients based on availability, skill set, and geographic location.
• Administer Make-up Sessions through the portal / mailbox and guide BT's / RBT's.
• Communicate with clients and staff to confirm appointments and address changes.
• Participate in ongoing improvement initiatives to streamline scheduling and intake operations.
• Support the operations team with additional administrative or coordination tasks as needed.
• Requirements ABA experience – Required Proficiency in GSuite , DocuSign , and scheduling tools  Central Reach experience - Required Excellent communication and organizational skills Strong problem-solving abilities and attention to detail Professionalism, adaptability, and a “can-do” attitude Perks & Benefits Comprehensive health, dental, and vision insurance. 15 days PTO plus 10 floating holidays annually.
• Career growth opportunities within a growing organization.
• Powered by JazzHR