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Office Manager (On-site - Wichita Warehouse)
Office Manager (On-site - Wichita Warehouse)Contactless Holdings • Wichita, Kansas, United States
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Office Manager (On-site - Wichita Warehouse)

Office Manager (On-site - Wichita Warehouse)

Contactless Holdings • Wichita, Kansas, United States
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Location : Wichita, KS (100% on-site at our warehouse)

Reports to : CEO

Type : Full-time + up to 5% annual bonus.

Contactless Holdings brings together Rent.Fun , Tandem Mobility , and Movatic in delivering self-service, app-based recreation and mobility solutions.

Learn more : rent.fun | tandem-mobility.com | movatic.co

Summary :

You'll run the warehouse office (vendors, inventory paperwork, shipping / receiving admin, AP / AR, HR admin). This is a “own it and get it done” role. You own the follow up, question asking to ensure that what you own is prioritized and completed.

What you'll own

  • Office / warehouse ops : Front desk, cycle counts, vendor coordination, office supplies, cycle counts.
  • People ops admin : New-hire paperwork, I-9 / E-Verify, onboarding checklists, policy docs, time-off tracking, training records, hiring.
  • Procurement & vendors : Quotes, ordering, ETA tracking, warranty claims, service scheduling (IT, janitorial, HVAC, forklift service).
  • Compliance & safety : Maintain SOPs, SDS binders, incident logs, access badges / keys, visitor logs.
  • Projects :  CEO requests special projects.

Tools you'll use

Google Workspace, Slack, HubSpot, Netsuite, Excel (Google Sheets)).

Must-haves

  • 3+ years in O ffice Manager, or Ops Coordinator roles, ideally in a physical-operations setting (warehouse, light manufacturing, logistics).
  • Ruthless prioritization; Written communication that reduce back-and-forth.
  • Competent with AP / AR admin works.
  • Can lift 25–40 lbs occasionally; comfortable around warehouse traffic / equipment.
  • Valid driver's license for bank / post office / runs.
  • Work authorization in the U.S.

    • Nice-to-haves

  • Netsuite experience; basic inventory, expense controls.
  • Light HR admin (hiring, onboarding, handbooks, trainings).
  • HubSpot lists, Google Sheets formulas, doc templating.
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