Executive Administrator, Institutional Advancement

Executive Administrator

Join Our Dynamic Team as an Executive Administrator!

The Institutional Advancement (IA) Division at Brandeis University is delighted to announce a career opportunity for an Executive Administrator. In this role, you will provide essential administrative support to the Vice President of Development and the Assistant Vice President of Operations and Fundraising Support, contributing directly to the University's fundraising success.

About the Position :

As the Executive Administrator, you will handle complex administrative tasks with the utmost professionalism, confidentiality, and client service excellence. Your role will impact the efficiency of our office workflow, ensuring that meetings run smoothly and commitments are met promptly.

Key Responsibilities :

• Administrative Support : Manage the office of the VP and AVPs, organizing files, tracking action items, and handling reference materials.
• Calendar Management : Skillfully manage complex calendars, proactively arranging meetings and logistics to ensure timely and efficient coordination.
• Meeting Facilitation : Assist in planning, facilitating, and executing meetings with various stakeholders, including alumni, donors, academic partners, and senior leadership.
• Document Preparation : Prepare meeting documents and follow up as needed.
• Expense Reconciliation : Handle monthly expense and procurement / purchasing card reconciliations.
• Supply Management : Order supplies and manage purchases for the VP, AVPs, and team members.

Skills & Qualifications :

Why Join Us?

Interested candidates are encouraged to submit their cover letter and resume / CV promptly to join a dedicated team and make an impact during this assignment.

Equal Opportunity Statement :

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class")