Executive Assistant & Office Manager

Job Description

Job Description

Oxeon \u007C Talent and Communications

Position : Executive Assistant and Office Manager

Location : Seattle, WA

Contact :  Madison Cahill, madison@oxeon.com

About Oxeon

Oxeon, an industry-leading builder of transformational healthcare solutions pioneered in 2011 by Trevor Price, powers change to our nation’s broken healthcare system through talent, entrepreneurship and investment.

Comprised of three core businesses, the Oxeon holding company includes : Oxeon Search, which has placed more than 1,000 executives in healthcare leadership roles; Oxeon Investments, which makes selective seed investments and takes equity positions in Oxeon portfolio companies to accelerate change in healthcare; and Oxeon Venture Studio, which designs, facilitates and launches innovative healthcare businesses. Oxeon, derived from the Greek word for relationships, connects people and ideas to change healthcare and improve the lives of millions of Americans. Click here to learn more.

About our Firm

Our unique business model and culture attract driven professionals who are endlessly curious and determined to make an impact. We build deeply trusted relationships with each other and our clients. This environment creates an exceptional opportunity for accelerated development — cultivating the next generation of healthcare leaders.

Our commitment to diversity is visible throughout our culture and approach to building relationships within our ecosystem. It is also a core objective of our work. We believe that bringing more diverse perspectives to the leadership table is critical to fixing healthcare and to our mission to make people healthier. Click here to learn more.

We hold ourselves to six core values : Intellectual Curiosity, Emotional Intelligence (EQ), Ownership, Resilience, Collaboration and Spirit of Generosity. These values guide our every action — from the way we hire, to how we invest, to how we serve our clients.

Perhaps most importantly, we have a lot of fun together. As part of our team, you might be asked to take over as office DJ, don a costume for Spirit Week, or teach us about your favorite hobby. We encourage laughter and celebration in our everyday work. Check out some highlights of our culture here.

About the Role

You will help position Oxeon’s Senior Leaders for success. In this role, you will support 2 Senior Leaders and help manage the Seattle office. You will be a part of a broader (amazing) Platform team that supports the business. We are an organization that is entrepreneurial and flexible, and the role will evolve over time. Responsibilities for the role include, but are not limited to :

Thought Partnership through Executive Support

• Manage calendar : Coordinate all internal and external meetings for very busy executives, including ensuring all important information is relayed.
• Book travel : research, book, and coordinate executive travel– ensuring all documents are in place and relevant personal information is included; create itineraries
• Manage administrative tasks : help with  office needs - scanning, mailing, etc.
• Process expenses : through third-party provider (Expensify)
• Collaborate effectively : coordinate with other EAs and team members as necessary; bring in key stakeholders as needed; liaise with both internal and external teams
• External conferences : support in the planning of external conferences and events; compile agendas and pull together meetings materials / information on attendees; assist with scheduling follow-up meetings

Executive Search Project Coordination

Office & Events Management

What We Expect From You

Requirements for the Role

What You Can Expect From Us

What We’d Like From You : Apply here to let us know why you’re interested. We’re excited to hear more about your story and goals.

Oxeon is interested in every qualified candidate who is eligible to work in the United States; however, we are not able to sponsor visas at this time.

​​Oxeon is committed to Diversity, Equity and Inclusion in both our internal operations and across our external business and network. We’re an equal opportunity employer committed to providing employees with a work environment free of discrimination and harassment. Applicants are considered for employment regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity, gender expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or any other class protected by applicable laws.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.