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Administrative Assistant 2
Administrative Assistant 2Objectwin Technology Inc. • Port Neches, Texas, United States
Administrative Assistant 2

Administrative Assistant 2

Objectwin Technology Inc. • Port Neches, Texas, United States
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Job Title : Administrative Assistant 2

Location : 2121 Park St., Port Neches, TX 77651 (ONSITE)

Duration : 4 months contract to hire (M-F 7 : 30 - 4 : 00)

Job Description :

  • Provides administrative support to the Plant Manager
  • Works safely; complies with company safety standards; ensures plant is up to date with safety regulations
  • In charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment
  • In charge of purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments / reconciliation statements; report and justify
  • Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events
  • In charge of housekeeping duties; ensures cleanliness and order in plant / office areas
  • Maintains facility files; performs document control every quarter and as necessary; introduces new forms / procedures; distributes / replaces when updates occur
  • Processes daily paperwork / reports as required
  • Reviews / files production records
  • Generates budget reports; tracks incorrect charges; works with accounting department to correct budget errors
  • Sourcing / Outsourced quotes (Blends, Pure Products, Raw Materials)
  • Tracks employee training sessions and monthly safety meetings
  • Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies
  • Ensures all facility licenses and permits are current
  • Manages cylinder invoicing, transferring, manifesting, ordering and inventory adjustments
  • Maintains office equipment and supplies
  • Keeps track, inputs data on bulk products received on a daily basis
  • Helps prepare annual state and federal compliance reports
  • Oversee shipping and receiving records, procedures, regulations, tracking
  • Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied
  • Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties
  • Maintains a good relationship with common carriers; informs them of any changes of regulations; insures shipments arrive at destinations in good condition; reports any issues to management; insures plant gets best rates, fastest transit times
  • Other duties and / or special projects as assigned by Plant Manager

General Requirements :

  • High School diploma or GED required
  • 5+ years experience as an administrative assistant
  • Proficiency in Google Workspace
  • Ability to enter data efficiently, timely and correctly in order to meet deadlines
  • Good planning and organizational skills
  • Ability to professionally interact with business contacts both inside & outside of the company
  • Strong verbal, listening, and written communications skills
  • Attention to detail and a high level of accuracy and confidentiality
  • Strong time management and multitasking skills
  • Ability to work independently or as a team player
  • Knowledge of Air Liquide processes and systems such as Oracle
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    Administrative Assistant • Port Neches, Texas, United States

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