Controller

Position Description

Job Title : Controller

Reports to : Director of Finance

Classification : Regular, Full-Time, FLSA Exempt

Pay Range : $120,000 - $145,000 annually DOE

Location : 1919 Addison Street, Berkeley, CA 94704

About Us :   Bonita House, Inc. (BHI) is a nonprofit mental health agency with multiple sites in Alameda County and an operating budget of $14.5 million. Founded in 1971, BHI provides social rehabilitation including a full range of Medi-Cal services to adults with co-occurring serious mental health and substance use disorders.

Our Mission : To empower people living with mental health and co-occurring substance use challenges to achieve recovery, self-sufficiency, and deeply connected, meaningful lives within their communities.

Our Values :   Compassion : Committed to caring, dignity and kindness.  Respect :   Honor each individual and provide highly ethical services.   Progress :   Leading the way in creating opportunities to change for the better.   Resilience :   Channeling hope, building strengths to successfully recover, adapt and grow.   Embracing Differences :   Honor and celebrate our diverse communities and individual uniqueness.

The successful candidate will be a collaborative leader with at least 5 years of accounting and leadership experience; process minded and have experience with change management. They will have the demonstrated ability to gather, evaluate, present and report financial information to executive teams, external stakeholders and staff. Experience in a complex nonprofit organization would be ideal.

This position supervises the day-to-day activities and staff of one or more functional areas and performs related work as required.

Lead the activities of the accounting department for the accurate and timely dissemination of financial management reports including internal and external monthly financial statements, annual audits and annual budgets in conformity with Generally Accepted Accounting Principles (GAAP) and other regulatory requirements.  Monitor progress and changes and keep senior leadership abreast of Bonita House’s financial status.

• Oversee the agency's full accounting activities, including fund accounting with multiple funding sources, payroll, AR & AP, budget preparation and management, and fiscal reporting with various Federal, State, County and City funding proposals.
• Work closely with the Director of Finance in establishing policies and procedures for the management of accounting practices within the organization
• Manage agency financial systems, including the general ledger and accounting software.
• Optimize and scale accounting policies, procedures, and systems to enhance efficiency, accuracy, and compliance. Drive process improvements, incorporating best practices in system design, automation, and operational workflows
• Responsible for accounting software integrations with systems for payroll / HRIS, expense management and banking and financial institutions
• Ensure the month-end, quarter-end, and year-end close process accurately and on time, within 15 days
• Coordinate the annual financial audits, including single audit if needed, scheduled audits by funding agencies, and tax return preparation with outside contractor
• Ensure legal and regulatory compliance regarding all financial functions
• Supervise the activities of the disbursement function, ensuring the accurate and timely processing of accounts payable, purchase orders, credit card payments, core employee expense reports, cash control, timely clearing of stale dated checks, payroll processing and total payroll tax compliance
• Direct the activities of accounts receivable to ensure the accurate and timely management of all accounts receivable aging components including billings, cash receipts application, etc; quarter and year-end payroll closing including federal and state reports; and check statistic management
• Develop and monitor organizational and department budgets in collaboration with leadership team
• Manage cash flow planning for Bonita House and related entities, and ensure availability of funds as needed
• Implement and enforce accounting policies, procedures, internal controls, and business processes to safeguard assets and support compliant, transparent, and efficient execution of agency business. Provide user documentation and training to foster a culture of compliance and a good internal control environment.
• Performs regular audits of major accounting functions (i.e. billing, accounts receivable / payable, payroll, etc.) to ensure standards are being met
• In partnership with the Director of Finance develop and maintain forward-looking, predictive models and activity-based financial analyses to provide insight into the organization’s operations and business plans
• Comply with up-to-date nonprofit audit best practices as well as state and federal law regarding nonprofit operations
• Ensure that finance and accounting staff maintain financial record systems in accordance with Generally Accepted Accounting Principles and monitor the use of all funds
• Lead Projects and perform other duties as assigned

Qualifications :

Work environment / Physical demands :

The work environment and physical demands described here are representative of those an employee may encounter while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions, in accordance with applicable laws.

Physical Activity :

The position requires periods of sitting, standing, and walking throughout the workday. Employees may be required to move between offices, program spaces, and meeting areas, including navigating stairs.

Lifting & Carrying :

Must be able to lift, carry, or move items up to 15 pounds on an occasional basis.

Manual Dexterity & Communication :

Requires the ability to operate a computer, keyboard, and other office equipment; to talk and hear in person and by telephone; and to read printed and digital materials.

Work Environment :

Work is typically performed in an office or community-based setting with standard lighting, temperature, and noise levels. Some positions may require travel between locations as part of regular duties.

Travel required :

This position requires regular travel to multiple agency and partner locations within the Bay Area. Employees must have reliable transportation and the ability to reach designated sites within reasonable travel times.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

EEO Statement :   Bonita House provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.