Emergency Management Office Assistant

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Job Title :

Emergency Management Office Assistant

Department :

Administration and Planning | DPS Emergency Management and Fire Prevention

As a member of the Department of Public Safety, Division of Emergency Management & Fire Prevention, the Emergency Management Office Assistant provides support to all members of the Division under the direction of the Emergency Management & Fire Prevention Director. This includes managing calendars, room reservations, and meeting logistics. This position is also responsible for organizing and processing fire inspection requests and reports and assisting with organizing and maintaining multiple spreadsheets and online systems. Also prepares correspondence, reports and presentation materials as well as copies files and maintains records. Assists with special projects as needed.

Minimum Requirements :

High School diploma or GED. Certification or vocational training may be preferred. 1 year of relevant experience required. 2-4 years of relevant experience preferred.

Must be proficient with all Microsoft Office products, with an emphasis on Excel, Teams, Word, Outlook, and PowerPoint

Comfortable with Adobe products, with an emphasis on Acrobat and Photoshop. Ability to communicate with a diverse population with academic, research, and business settings. Excellent written and verbal communication skills. Highly organized and able to independently manage multiple projects at once and attention to detail. Excellent critical thinking and problem-solving skills and the ability to work through complex issues required. Ability to work both independently and cooperatively with various levels of faculty, staff, administrators, students and outside agencies is required. Valid driver’s license required. Ability to read and interpret plans, drawings or blueprints desired. CPR and first aid certification desired.

This position is identified as an “Essential” position, whose presence is required regardless of the existence of an emergency condition, and whose absence from duty could endanger the safety and well-being of the campus population and / or physical plant.

Explore our extensive benefits

Work-life : Flexible and remote work arrangement opportunities where applicable, childcare program, and access to educational, athletic and cultural events. Retirement : State pension and alternative options with competitive employer contributions, as well as optional supplemental plans. Health : Medical, dental, vision and prescription coverage, life insurance, flexible spending accounts and wellness programming. Time off : Paid vacation and sick time, parental and medical leave plus 11 paid holidays. Short and long-term disability options also available. Financial : Tuition assistance for employees and their dependents, adoption assistance and discounts with preferred vendors and university partners. Wellness : Lifestyle spending account, employee assistance program, health reimbursement account, and employee wellness program.