Procurement Analyst

Who we are
Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world’s most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We’re looking for diverse, talented team members who want to Dream. Do. Grow. with us.

What we’re looking for
The Tactical Procurement Team within Indirect Procurement Shared Services [IPSS] is responsible for supplementing the IPSS Strategic Sourcing Groups by performing any tasks that are identified and deemed as “’Tactical” work.
These tasks include but are not limited to the following: Performing simple benchmarking activities, assisting with PR/PO issuance and operations tasks, assisting with supplier diversity initiatives, assisting with simple amendments, processing NDA requests, completing Purchase Order revisions and maintenance, etc.

Requirements:
Primary:

1. System work will be done primarily in TMNA and TFS SAP Ariba and Docusign
2. Assist with processing a high volume of low risk and low dollar purchase requisitions (typically between $25,000 and $100,000)
3. Tasks would include – Confirming rates on contracts/agreements align to standards and total Ariba Cart amount conforms to supporting documentation, benchmarking, PO issuance
4. Partnering with Contract Analysts to process docusign signatures for agreements that require signatures
5. Ability to research purchase requisitions to determine
6. Next steps in processing
7. Payment Status and Issues
8. Signature Status and Issues
9. Initiate and process Supplier Adds in Ariba
10. Invite Suppliers to Register in Ariba and follow up through completion of registration
11. Assist with PO issuance and operations tasks as needed
12. Processing Mutual and Non-Mutual NDA’s
13. Includes sending templates to suppliers and facilitating any redline reviews with Legal
14. Process simple amendments (e.g. date change, extensions, etc)
15. Document creation/distribution/execution
16. Purchase requistion issuance through Ariba
17. Process PO Close Requests in Ariba and Accounts Payable manually and via a BoT

Secondary:

• Assist with Supplier Diversity program by assisting with mentorship program and diversity event support
• Assist with capturing of meeting minutes for critical meetings
• The two guiding principles of the Toyota Way are Continuous Improvement and Respect for People which encourage us to challenge the status quo and build collaborative relationships in every aspect of our business.
• Candidates applying for this role MUST have the following experience, skillsets and behaviors:
• Strong ability to learn and follow the prinicples of the Toyota Way – Continuous Improvement and Respect for People
• Solid knowledge and experience of the overall Procurement Process (i.e. Supplier onboarding through contract execution)
• Solid understanding in the use and navigation of SAP Ariba, Docusign and all office product

Qualifications/ What you bring (Must Haves):

• Recent college graduate and/or 0-4 years of experience and holding a logistics/supply chain degree or general business degree or offers procurement experience.
• Solid knowledge and experience of the overall Procurement Process (e.g. Supplier onboarding through contract execution).
• Be detail oriented with a focus on organization.
• Ability to meet deadlines and manage a high-volume workload.
• Ability to collaborate in a team environment (e.g. Collaborating with Business units, Procurement Engagement Consultants, IPSS Management, etc).
• Have fixed internet access with adequate upload and download speed to allow working from home.