Administrative Assistant

Administrative Assistant

Location : Grand Rapids, MI (Onsite)

Schedule : Monday-Friday, 8 AM-5 PM

Compensation : $40,000-$50,000

A growing global manufacturer with a reputation for innovation and excellence is seeking an Administrative Assistant to join their Grand Rapids team. This role is perfect for someone who enjoys variety, thrives in a structured environment, and takes pride in creating a smooth and professional office experience for both employees and guests. As the face of the office, you'll provide administrative and operational support across multiple departments, ensuring everything runs efficiently day-to-day. From greeting visitors and managing calls to supporting scheduling, travel coordination, and internal communications-you'll be an integral part of keeping the organization on track.

Key Responsibilities

Front Desk & Office Coordination

Greet visitors and create a welcoming, professional environment

Manage incoming calls, correspondence, and deliveries

Maintain organized reception and common areas

Administrative & Executive Support

Schedule meetings, coordinate calendars, and assist with travel logistics

Prepare and format reports, presentations, and internal communications

Support leadership and staff with administrative requests and projects

Office & Facilities Management

Maintain filing systems (digital and hard copy)

Order and track office supplies

Coordinate with vendors and building management on maintenance or facility needs

Team & Event Support

Assist with planning and executing meetings, luncheons, and company events

Ensure a positive experience for employees, visitors, and business partners

Provide general administrative backup to the wider office team

Qualifications

Previous experience in an administrative, coordinator, or front office role

Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Exceptional attention to detail, organization, and follow-through

Clear communication skills and a professional, approachable demeanor

Discretion when handling confidential information

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