Research Business Coordinator

Department : Office of the Vice President for Research and Innovation

Appointment Type and Duration : Regular Ongoing

Salary : $52000 - $62000 per year; commensurate with experience

Compensation Band : OS-OA04-Fiscal Year 2025-2026

FTE : 1.0

Application Review Begins

January 26 2026; position open until filled

Special Instructions to Applicants

With your online application please provide a resume and a cover letter describing how you meet the minimum requirements professional competencies and any preferred qualifications.

Please submit the names and contact information of three professional references. Candidates will be notified prior to contacting references.

This position is located in Eugene on campus 5 days a week to start with the possibility of limited hybrid opportunities after 6 months.

Department Summary

The Research Core Business Services (RCBS) supports core facilities within the Office of the Vice President for Research and Innovation . The mission of the research core facilities is to advance transformative excellence in research innovation and graduate education. As part of that mission the Office for Research and Innovation recognizes that faculty research success is often dependent on specialized facilities that provide access to a particular type of research capacity such as equipment materials data acquisition data analysis consultation or expertise.

Position Summary

Research Core Business Services (RCBS) seeks a strategic detail-driven and highly organized professional to provide comprehensive business coordination in support of the Universitys Research Core Facilities. Serving as a central administrative partner to seven to nine research units the Research Business Coordinator (RBC) plays a pivotal role in ensuring smooth operational financial and procurement functions across a diverse and dynamic research environment.

Operating with a high degree of independence and sound judgment the RBC coordinates complex purchasing and contract administration for scientific supplies specialized reagents and advanced instrumentation. Responsibilities include evaluating vendors negotiating pricing and terms managing multi-year service agreements maintaining critical equipment contracts and ensuring timely and compliant procurement processes. The position also provides expert guidance to unit purchasers and contributes to the development of purchasing best practices and policy improvements.

This role also supports key RCBS functions by managing billing and invoicing processes monitoring accounts and resolving payment issues. It assists with core financial operations including accounts payable and receivable monthly reconciliations expenditure tracking grants and contracts management and the preparation of financial reports.

The RBC regularly collaborates with faculty research staff administrative units Sponsored Projects Services and Purchasing & Contracting Services to uphold regulatory compliance and support the unique needs of research operations. This role requires strong communication skills adaptability and the ability to manage high-volume high-complexity workflows in a fast-paced research setting.

In addition the RBC assists with human resource and payroll functions and daily operations of several research core facilities including administrative support for tours conferences travel and customer service for external customers.

This position reports directly to the Business Manager of Research Core Business Services. It is based at the University of Oregons Eugene campus and requires regular onsite work in accordance with team operating protocols. Remote work may be available on a limited basis following successful completion of training.

Minimum Requirements

Bachelors degree PLUS 2 years of progressively responsible experience in business finance purchasing or human resources administration.

OR

Four years of progressively responsible experience in business finance purchasing or human resources administration.

Professional Competencies

Strong interpersonal skills including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures; Commitment to promoting an inclusive work environment.

Strong organizational and analytical skills with close attention to detail.

Effective communication skills.

Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service and professionalism.

Proficiency with software programs including human resource and financial platforms MS Office Suite Google Suite and Adobe.

Preferred Qualifications

Bachelors or advanced degree in Business Finance Management Public Administration or a closely related field.

1 years of project management experience related to business or finance administration in higher education research organizations or a related environment.

1 years of human resource administration and programs such as MyTrack. (PageUp People).

1 years of experience with A / P and A / R.

Experience providing customer service in a professional environment.

Experience with BANNER Concur QuickBooks Cognos and / or similar financial information systems.

FLSA Exempt : No

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and / or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here.

In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

Required Experience :

IC

Key Skills

Motivational Interviewing,Marketing,Microsoft Office,Microsoft Access,Ellucian,Microsoft Outlook,Microsoft Word,Visio,Detailing,Microsoft Powerpoint,Microsoft Excel,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 52000 - 62000