Sr. Assistant

Job Description

Trinity Industries, Inc. is searching for a talented team player to fill the position of Sr. Assistant in our Dallas, Texas headquarters office. This team member will provide administrative support in the busy day-to-day operations of certain critical enterprise level accounting and finance functions.

This role will be responsible for a set of core responsibilities that are essential to helping the departments meet their goals. In addition, you will support a variety of administrative processes that help keep our Corporate / Financial Strategy and Capital Markets / Portfolio Investment teams organized and effective. This individual must be comfortable as the “go to” person for questions related to key operational processes and internal support.

What you’ll do :

• Provide administrative support to your teams, including managing multiple complex / detailed calendars with a high degree of accuracy and proactive initiative
• Administer tools used to manage key financial reporting obligations.
• Collaborate with the offices of the CEO, CFO and other Administrative Assistants as needed on coordination of meetings, data requests, etc.
• Communicate to a variety of audiences and regularly interact with all levels of the organization, including members of the “C-suite”, in a polished and professional manner
• Plan and coordinate key meetings and events with the departments and Trinity’s executive management team including catering
• Coordinate domestic and international travel for team members
• Coordinate Visas and other international travel documents for team members
• Assist with compiling presentations as needed
• Collaborate with the offices of the CEO, CFO and other Administrative Assistants as needed on coordination of meetings, data requests, etc.
• Proactively recognize and resolve office and departmental needs in a courteous and professional manner
• Manage multiple priorities and handle financial and confidential matters with integrity and diplomacy
• Assist with processing transactions, such as payment of vendor invoices
• Prepare and submit Expense Reports for several team members
• Assist with creation / modification of presentations, spreadsheets, and other various documents
• Handle sensitive correspondence diplomatically, efficiently, and effectively
• Assist with identifying and implementing process improvements for relevant departmental activities

Qualifications

What you'll need :