Senior Grant Administrator

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

We are looking for a high-energy, driven, customer-service focused Senior Grant Administrator/Consultant to join the BWH Department of Medicine team. The Department of Medicine (DOM) is the largest recipient of sponsored funding of any Harvard Medical School department and continues to break new ground in biomedical research. The department’s research community consists of more than 400 research faculty and more than 400 research fellows. Currently, the Department averages $450MM per year in total research expenditures and approximately 1,800 sponsored research proposals per year.

Reporting to and working closely with the Research Administrative Manager, the Senior Grant Administrator/Consultant will provide expert research administration support to the 21 divisions within the Department of Medicine (DOM). As a consultant, he/she will play a key role in the coordination of research activities including special projects, oversight of complex programs or filling short-term vacancies. The Senior Grant Administrator/Consultant will provide exceptional customer service to the division’s investigators and collaborators. The individual may be the primary point of contact for Principal Investigators and Department Administrators or may work alongside other grant administrator/consultants.

The consulting position is assignment-based and the individual may be engaged in multiple projects in multiple divisions simultaneously. When not engaged in research management activities within the divisions, the Grant Administrator will provide support for DOM central administration activities as detailed below.

Qualifications

Consultation with DOM Divisions:
1. Oversee all budgetary and administrative aspects of the grant application progress, including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures as well as revisions of post-award budgets as needed
2. Serve as primary contact for collaborating sites regarding development of budgets and work with Partners Research Management to ensure that subcontract awards are processed in a timely manner

3. Monitor project expenditures, including monthly assessments of fund activity thereby preventing overruns; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basis
4. Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Works with outside vendors to obtain products and services necessary to the operation of the Division. Interacts extensively with Research Administration to ensure compliance with all Hospital, government (NIH) and funding agency policies.
5. Perform financial analysis and forecasting, both short-term and long-term
6. Advise regarding the allowability of costs to be charged to a grant; work with Research Finance to resolve complex accounting issues
7. Guide fellows and younger investigators through the grant application and renewal processes
8. Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current and up-to-date on all policy changes
9. Collaborate with Principal Investigators and Project Managers on annual NIH/foundation progress reports
10. Provide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system
11. Review and distribute effort reports
12. Train new research administrators.

Education
Bachelor’s degree and 1-3 years of related experience, experience with NIH grant requirements preferred.

Qualifications
Exceptional financial and accounting skills and advanced Excel skills required; experience using other accounting, financial, or statistical software helpful.
Must possess excellent judgment and an ability to maintain confidentiality.
Must demonstrate ability to be organized and flexible in an environment that requires continuous monitoring of priorities.
Additional requirements include enthusiasm for working in a fast-paced, results-driven environment; exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines.

Knowledge, Skills and Abilities
- Computer skills and financial/accounting skill as described above, required.
• Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills.
• Requires excellent interpersonal and management skills, with facility to interact professionally at all levels and plan and initiate new activities.
• Ability to work both independently and as part of the growing DOM research administrative team is essential.

- Proficient in spreadsheet, database, accounting and other computer applications.
- Excellent verbal and written communication, interpersonal and problem solving skills.
- Good organization and coordination skills.
- Ability to work with large financial data sets with accuracy.
- Good working knowledge of research agency, sponsor and organization funding guidelines and policies.
- Ability to work independently.
- Ability to make good judgements and resolve problems.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

1620 Tremont Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$37.50 - $54.55/Hourly

Grade

7At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.