Document Control Assistant

Position Title : Document Control Assistant

Location : 12301 Kurland Drive, Suite 400, Houston, TX 77034

Primary Function

Reporting to the Administrative Supervisor, the Document Control Assistant is responsible for providing support services including, but not limited to, receiving and logging of vendor and client documents, document reproduction activities, and shipping project documentation to clients and project team members.

Essential Duties & Responsibilities

• Provide oversight of document controls activities on projects; ensure that quality of document controls deliverables meet expected standards
• Provide oversight of vendor data activities on projects; ensure that quality of vendor data deliverables meet expected standards
• Prepare various management and project status reports
• Ability to communicate with all levels of management, clients, vendors, and project team members to achieve project objectives
• Receives all deliverables and logs them into the document control system, then creates and distributes them to the clients, vendors, and project personnel.
• Scan, image, organize and maintain documents / filing system, adhering to the company's document procedures
• Maintains documentation logs utilizing the document control system throughout the project.
• Post documents / drawings to Project Webpage, FTP Site, SharePoint, etc.
• Work closely with the project team members on the status of project documents.
• Perform Quality Assurance checks for outgoing transmittal packages including engineering drawing title block correctness, accurate engineering stamp application, and revision controls.
• Perform basic to intermediate word processing, spreadsheet and database assignments
• Monitor status of, perform light duty maintenance as needed, and replenish consumables for large scale printing devices.
• Mail out and / or distribute documents, parcels and other materials
• Ensure work is being performed within the guidelines of our company policies and procedures
• Carries out other duties as assigned

Education & Experience

Skill Sets

Working Conditions

Equal Employment Opportunity

Dashiell Corporation is an equal opportunity workplace. All employment decisions are made without regard to sex, race, color, religion, national origin, citizenship, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected categories. This includes providing reasonable accommodation if requested for disabilities or religious beliefs and practices.

Dashiell Corporation