Construction Documentation Specialist

Construction Documentation Specialist

About Parametrix

Parametrix is a 100% employee-owned consulting firm helping clients deliver resilient infrastructure, vibrant and livable communities, and environmentally sustainable solutions.

We are a team of professional construction managers, engineers, management consultants, planners, scientists, and surveyors dedicated to delivering outstanding client service. We build lasting partnerships and collaborate with our clients to envision possibilities and create tomorrow, together.

We are committed to being a Best Place to Work, offering hybrid work environments that promote meaningful connections, support work-life balance, and encourage career development. With excellent benefits, employee ownership, and a collaborative culture, Parametrix creates a supportive and enriching workplace.

About the Role

We are looking for a Construction Documentation Specialist to support our Puget Sound Community Building team. This hybrid role involves remote work with on-site visits throughout the Puget Sound Region to support client and project needs. Our team serves local municipalities, state agencies, and ports, providing critical documentation and administrative support.

You Will:

• Prepare meeting agendas, take minutes, and maintain federally funded project documentation.
• Track and monitor submittals, RFIs, labor compliance, and contractor documentation.
• Process invoicing, budget tracking, and financial documentation for projects.
• Manage and maintain electronic document control systems like SharePoint.
• Collaborate with project teams, inspectors, engineers, and contractors, including site visits.

You Have:

• Experience in document coordination, compliance tracking, and administrative support.
• Proficiency in Microsoft Word, Excel, SharePoint, and PowerPoint (MS Project/Primavera a plus).
• Familiarity with federally funded projects and Local Agency Guidelines (LAG).
• Strong organizational skills, attention to detail, and ability to manage multiple tasks.
• Excellent communication skills, professionalism, and a proactive, collaborative approach.

Compensation Information: Base salary for this position is in the range of $35-40/hour.

Compensation is determined by factors such as education, experience, location, and role. As employee-owners, we are eligible for performance-based bonuses and our salaries are reviewed annually. We value transparency and look forward to discussing our compensation structure.

Why Join Parametrix?

Employee Ownership & Great Benefits: As a 100% employee-owned company, you will share in and contribute to Parametrix's success. You will earn stock in your Employee Stock Ownership Plan (ESOP) account and be an important contributor to our collective achievements.

Our Benefits include:

• Comprehensive Healthcare (medical, dental, vision, short- & long-term disability insurance)
• Employee Stock Ownership Plan (financial profit sharing)
• Performance-based bonuses
• 401(k) Plan
• Paid Time Off (both vacation & sick/wellness time accruals)
• Paid Holidays
• Parental Bonding Leave

Exciting, Award-Winning Project Work: Our work earns recognition for its innovation and positive impact on communities, giving you the opportunity to contribute to projects that make a difference. Learn more at https://www.parametrix.com/our-work/

Flexible Work Arrangements: We understand the importance of work-life balance and offer flexible work arrangements to support our employee-owners' diverse needs. Whether it is hybrid, remote, or in-office, we provide options that allow you to work in a way that best suits your lifestyle while staying connected and engaged with your team.

Our Commitment to You

Parametrix is committed to being an inclusive workplace, where team members of all backgrounds and experiences are welcome. As an equal opportunity employer, it is our policy and culture to provide opportunities to all persons based on merit and fitness to perform job duties. Employment decisions are based solely on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, national or ethnic origin, sex (including pregnancy), sexual orientation, gender identity or expression, marital status, religion, age (40 or older, as protected under the ADEA), disability (including physical, mental, or sensory), genetic information (including testing and characteristics), protected veteran status, or any other status or characteristic protected by applicable federal, state, or local laws or regulations.

At Parametrix, we are dedicated to encouraging an inclusive and accessible workplace. If you need any accommodations during the application or interview process, please let us know, and we will work with you to ensure your needs are met. We welcome and encourage candidates from all backgrounds to apply.

Ready to join us?

Visit our careers site at https://www.parametrix.com/careers/ to apply and view all available opportunities at Parametrix.