Inventory Control Administrator - Part Time

Role Synopsis

The Inventory Control Administrator supports the Unconventional Operations Manager and onsite staff by managing and maintaining accurate inventory records, ensuring proper material flow, and coordinating ERP-based inventory transactions. This role is responsible for monitoring inventory accuracy, executing cycle counts, supporting receiving and shipping activities, maintaining documentation, and overseeing inventory-related administrative processes that ensure efficient operational performance in the Odessa facility.

Essential Duties & responsibilities (includes, but not limited to the following)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed herein are representative of the knowledge, skill, and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

Inventory Accuracy & Control

• Maintain and audit inventory on a scheduled basis; investigate and resolve discrepancies between physical counts and system balances.
• Ensure accurate inventory transactions, including receiving, stocking, picking, issuing, and shipping.

Material Handling & Workflow Support

• Receive incoming parts and materials, verify documentation, and ensure correct storage locations are maintained.
• Utilize the ERP system (D365) to perform inventory movements, create and close orders, and process journal entries.
• Provide timely inventory status updates and respond to internal requests for order, receipt, or shipping information.
• Coordinate with corporate office to set up project numbers and maintain accurate asset-related records when applicable.
• Coordinate material availability for work orders and assign parts as required for incoming projects and field reports.

General

• Ensure safe, clean, and organized warehouse and office areas.
• Follow all safety, QHSE, and operational policies, ensuring PPE compliance.
• Complete other duties and responsibilities as assigned and appropriate.

Compliance Requirements

Gilmore has a Business Ethics Policy (the "Policy") which provides guidance to employees in day-to-day roles, as well as helping the employee and the business always comply with the law. The incumbent must read, understand, and comply with, always, the Policy along with all other corresponding policies, procedures and directives.

QHSE Responsibilities

• Demonstrate a personal commitment to Quality, Health, Safety and the Environment
• Apply Gilmore, and where appropriate Client Company's, Quality, Health, Safety & Environment Policies and Safety Management Systems
• Promote a culture of continuous improvement, and lead by example to ensure company goals are achieved and exceeded

Qualifications/Work Experience

Education

Essential

• High School diploma or equivalent

Experience

Essential

• Two (2) to three (3) years of experience in a shipping/receiving/warehouse function and/or inventory control function.
• Excellent customer service skills, attention to detail and proven ability to manage multiple priorities simultaneously.
• Knowledge of commonly used concepts, practices, and procedures within the inventory control discipline and Lean Manufacturing.
• Well versed in MS Office Suite (Word, Excel, PowerPoint, Outlook), experience in MRP system transactions
• The ability to work effectively as part of a team and collaborate with various departments.

Preferred

• Experience with asset management tracking such as IronTrac.
• Experience with D365 ERP system.
• Ability to understand engineering drawing and use of inspection tooling is a plus
• Forklift experience is a plus. On-site training will be provided for facility certification.

Physical Demands

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift and carry files, packages, boxes weighing up to fifty (50) pounds.
• Natural or corrected vision to read printed materials and computer screen.
• Natural or corrected hearing and speech to communicate in person and over the telephone.
• Capable of properly using standard office equipment, including phone, and a computer with keyboard.
• Ability to wear required Personal Protective Equipment (PPE). Includes steel toed shoes, safety glasses, mask, etc as required.

Work Environment

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

• Work will mostly be performed indoors in a controlled environment.
• Some exposure to the manufacturing and shop areas with exposure to unusual elements, such as dirt, dust, fumes, unpleasant odors and/or loud noises

All offers of employment at Gilmore, a Control Devices, LLC company, are contingent upon the successful completion of a background check and drug screen.