Scheduler / Administrative Assistant

DV Therapy is seeking a proactive and detail-oriented Administrative Assistant in Scheduling to join our  team. In this role, you will oversee front office operations, coordinate client appointments, and support  both the clinical and administrative teams. The ideal candidate is empathetic, highly organized, and  committed to providing exceptional client care.

Responsibilities :

Scheduling & Client Communication

Coordinate and manage appointments using cloud-based software

Maintain the master schedule with accuracy and timeliness

Communicate with clients about reminders, changes, and rescheduling

Front Office & Staff Support

Greet clients warmly and manage check-ins

Assist with onboarding and training schedules

Maintain a welcoming and organized front office

Records & Admin Support

Organize electronic health records (HIPAA-compliant)

Assist with billing inquiries and data entry

Support general office tasks (filing, supplies, etc.)

Qualifications :

• High school diploma or GED.
• Minimum of 1 year of scheduling or clerical experience preferred.
• Bilingual in Spanish is a plus.
• Proficiency in Microsoft Office and electronic health record systems.
• Strong communication skills with a positive, client-focused attitude.
• Ability to multitask and handle multiple priorities effectively.

Benefits :

We offer different benefits based on your work schedule : Full-Time and Part-Time . Please see below our  benefits.