9500 - AP Inventory Clerk

Rediscover Extraordinary.

9500 - AP Inventory Clerk

JOB DESCRIPTION

Compile and maintain accounts payable records related to inventory.

DUTIES

Primary Responsibilities :

• Match invoices to received products on packing lists. Check billing accuracy in price, freight, etc., and research any discrepancies. If any discrepancies do exist, gain the appropriate approval before performing any actions such as a PRA or a short payment of invoice.
• Set up vouchers for inventory by entering invoices into the AP subledger and simultaneously clearing inventory off the open receiver report.
• Process vendor RA's and credit memos for return to vendor paperwork from the returns department.
• Process credit and debit memos for Accounts Receivable, Customer Service, and Merchandising departments and for special events such as the annual company golf tournament.
• Review and reconcile the open receiver report weekly for assigned vendors. Identify missing invoices and request any invoices from vendors if necessary.
• Reconcile inventory vendor AP accounts weekly for assigned vendors based on the reconciliation schedule. Review and research any discrepancies before entering any invoices, debit memos, or credit memos. Gain appropriate approval for any re-pays or abnormal debit memos prior to entry.
• Tracking and receiving direct drop shipments, including invoicing to customer.
• Enter freight invoices based on the freight invoice SOP.
• On a regular basis, washout ACH, wire, and auto-draft vendor accounts.
• Serve as a liaison with vendors, including accepting vendor calls and responding to or generating email requests.
• Remain familiar and compliant with all company policies and procedures in the performance of job duties and regarding individual activities and behaviors.
• Maintain acceptable attendance in accordance with company policies and departmental standards.
• Conduct self in a professional, courteous, respectful, and friendly manner at all times when interacting with coworkers, clients or vendors.
• Other duties to be assigned as needed.

Secondary Duties (Backup as needed) :

EDUCATION & EXPERIENCE

Education :

Experience :

SKILLS & CERTIFICATION

Skills :

Typical Physical Demands :

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