Office Manager

Office Manager

We are looking for an experienced and organized Office Manager to join our team in New York, New York. This is a long-term contract position offering an opportunity to oversee daily office operations and ensure an efficient and welcoming work environment. The ideal candidate will have a proactive approach and a strong ability to manage multiple responsibilities effectively.

Responsibilities

• Oversee the management of office supplies, inventory, and vendor relationships, ensuring timely procurement and replenishment.
• Maintain coffee and snack stations to create a welcoming and consistent environment for team members.
• Coordinate logistics for meetings, including preparing rooms, agendas, materials, and documenting key notes.
• Facilitate onboarding processes for new employees by preparing materials, requesting system access, and ensuring a smooth integration.
• Process invoices, expense reports, and assist with financial entries in collaboration with the finance department.
• Organize company events and team-building activities to enhance employee engagement.
• Ensure the office remains clean, safe, and properly maintained, addressing facility needs as required.
• Handle sensitive and confidential information with utmost discretion and professionalism.
• Provide administrative support to executive teams and other departments, including scheduling meetings and managing calendars.
• Manage travel arrangements and coordinate itineraries for staff when needed.

Requirements