Administrator

Administrator

Lawrence Berkeley National Laboratory's (LBNL) Engineering Division is hiring an Administrator.

This role supports a wide range of moderately complex administrative functions in a fast-paced environment with shifting priorities. The Administrator will manage calendars, arrange travel, coordinate HR processes, oversee meeting and conference logistics, ensure policy compliance, and lead administrative staff. This position requires sound judgment, discretion, and a solid understanding of Berkeley Lab policies and procedures to effectively support the Division's day-to-day operations.

We're here for the same mission to bring science solutions for the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!

You will :

• Act as the primary liaison between Human Resources and Division Management, facilitating routine personnel actions such as recruitment, hiring, terminations, promotions, and affiliate processing.
• Advise supervisors and hiring managers on required processes and documentation; assist with preparing and securing approvals for hire and promotion cases.
• Coordinate the annual performance review process.
• Serve as work lead for administrative support staff, overseeing administrative functions and special projects.
• Draft moderately complex or sensitive correspondence, synthesizing information from multiple sources.
• Serve as the point of contact and provide high-level support to the Engineering Division Director.
• Manage the Director's calendar, independently scheduling and prioritizing meetings.
• Assess, prioritize, and respond to incoming requests and inquiries, ensuring timely follow-up and resolution.
• Track and proactively plan for recurring processes and key events.
• Use the Lab's Financial Management System to generate reports and collaborate with the Financial Analyst on transactional support.
• Provide administrative support for proposal development activities.
• Lead planning and execution of complex meetings, reviews, and eventsmanaging logistics, budgets, and compliance with policies and procedures.
• Design and prepare presentations and supporting materials.
• Process requisitions for consultant services and other contract structures, serving as the Division's subject matter expert.
• Interpret and apply Laboratory policies and procedures related to administrative operations; communicate updates to staff and provide guidance as needed.
• Maintain and update Division website content and social media presence.

We are looking for :

Desired :

Additional Information :

Equal Employment Opportunity Employer : The foundation of Berkeley Lab is our Stewardship Values : Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law. Berkeley Lab is a University of California employer. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

Misconduct Disclosure Requirement : As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.