Administrative Coordinator

Administrative Coordinator

This position supports the sales and customer service departments through general administrative activities and systems, ensuring company processes are timely and accurate while adhering to financial policies.

Responsibilities :

• Assist with sample parts requested by the Sales team.
• Verify and ship sample orders created by the Sales team.
• Create and send sales quotes to customers.
• Facilitate new customer documentation.
• Create and manage Loaner Orders.
• Provide accurate order and shipment information.
• Create detailed itineraries for each sales representative.
• Book travel for the Sales team, including airfare and hotels, for training, customer visits, and tradeshows.
• Manage bookings for tradeshows, exhibits, and tabletop events.
• Process and coordinate shipments for tradeshow events.
• Ensure all required parts are included in shipments and delivered on time.
• Communicate part and quantity needs to the warehouse in a timely manner.
• Confirm post-event logistics, including return shipment coordination.
• Upload attendee information, employee bios, and presentations to the tradeshow portal.
• Input company details and ensure all required documentation is submitted.
• Identify booth furnishing needs via the Exhibitor Services portal and communicate with Purchasing.
• Maintain a calendar to track tradeshows, travel, and hotel bookings, including room block opening dates.
• Develop a system to track team members' locations during travel.

Essential Skills :

Additional Skills & Qualifications :

Job Type & Location :

This is a Contract to Hire position based out of Carlsbad, CA.

Pay and Benefits :

The pay range for this position is $30.00 - $30.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following : Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type :

This is a fully onsite position in Carlsbad, CA.

Application Deadline :

This position is anticipated to close on Jan 27, 2026.