Accounts Payable Clerk

Job Description

Job Description

Position Summary :

The Accounts Payable Clerk supports the fiscal operations of Pennyrile Allied Community Services, Inc., a mission-driven Community Action Agency committed to reducing poverty and empowering families. This position is responsible for processing vendor invoices, verifying supporting documentation, and maintaining accurate financial records in compliance with federal, state, and local funding requirements.

Key Responsibilities :

• Process accounts payable transactions, including data entry of vendor invoices, payment requests, and staff reimbursements
• Ensure all disbursements have appropriate approvals, cost allocation, and grant coding in accordance with agency policies and federal grant guidelines
• Prepare checks, ACH payments, and credit card disbursements on a weekly basis
• Maintain organized, auditable accounts payable files for all agency programs and departments
• Assist with monthly and year-end closings by reconciling vendor accounts and preparing accruals as needed
• Respond to internal and vendor inquiries regarding payments and account status
• Assist with gathering documentation for monitoring visits, audits, and funding reports
• Support the Finance Department in implementing internal controls and fiscal policies related to accounts payable
• Participate in staff meetings and training
• Assist in obtaining W9s and preparing 1099s
• Assist with various projects, tasks, and duties as assigned

Qualifications :

Working Conditions :

Pursuant to relevant state and federal laws, it is the policy of PACS to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, religion, sex, national origin, sexual orientation, gender identity or expression, ancestry, age, pregnancy or related medical condition, marital or familial status, disability, veteran status, political affiliation, or genetic information.

Employer-employee relations shall include, but not be limited to, hiring, promotion, termination, tenure, recruitment and compensation.

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