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Executive Administrative Assistant
Executive Administrative AssistantBenevolent Family Services • Hampton, Virginia, United States, 23666
Executive Administrative Assistant

Executive Administrative Assistant

Benevolent Family Services • Hampton, Virginia, United States, 23666
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  • [job_card.full_time]
[job_card.job_description]

Discover compassionate and effective support for  mental health  and  substance abuse  at  Benevolent Family Services . Whether you're seeking a path to healing and personal growth or a professional looking for a trusted partner in patient care, our comprehensive programs—including Partial Hospitalization, Intensive Outpatient, and Mental Health Skill-building—are designed to support you every step of the way.

To truly be your helping hand, Benevolent Family Services offers a wide array of evidence-based programs. Discover how our dedicated services can make a tangible difference in fostering mental wellness and successful recovery for individuals, and how we can partner with professionals for exceptional patient care.

Executive Administrative Coordinator

Reports To : CEO & COO

Location : Benevolent Family Services

Position Description

The Executive & Administrative Coordinator provides direct support to executive leadership while maintaining essential administrative operations. This role requires a highly organized, goal-driven professional who can manage schedules, coordinate tasks, organize documentation, conduct research, and anticipate needs before they arise. This position improves daily workflow, communication, and operational efficiency across the organization.

Key Responsibilities

Executive Support

  • Manage calendars, schedule meetings, and prepare daily briefings for the CEO / COO.
  • Track deadlines, commitments, and action items to ensure timely follow-up.
  • Draft and organize documents, presentations, and communications.
  • Conduct research and provide summaries or recommendations as assigned.
  • Maintain strict confidentiality at all times.

Administrative Operations

  • Maintain organized filing systems, digital documentation, and office records.
  • Handle calls, emails, and correspondence professionally and efficiently.
  • Assist with intake / referral tracking and upload / monitor authorizations.
  • Coordinate transportation schedules, office supplies, and workspace organization.
  • Prepare meeting minutes, distribute follow-up tasks, and support company events.

    • Project & Workflow Coordination

  • Assist leaders and department heads with operational tasks and projects.
  • Identify issues early and propose solutions to prevent disruptions.
  • Support credentialing, compliance tracking, and document accuracy.
  • Help streamline processes and improve organizational systems.

    • Qualifications

  • Associate’s or Bachelor’s degree preferred.
  • Minimum 3 years of experience in administrative or executive support roles.
  • Strong organizational and time-management skills.
  • Proficiency with Microsoft Office, digital organization, and communication tools.
  • Excellent written and verbal communication skills.
  • Ability to multitask, prioritize, and anticipate needs in a fast-paced environment.

    • Key Competencies

  • Highly organized and detail-oriented
  • Proactive and forward-thinking
  • Strong research and problem-solving skills
  • Motivated and goal-driven
  • Professional and dependable

    • The pay range for this role is :

    19 - 25 USD per hour(US National)

    PIf8aa16a87328-30511-39097897

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    Executive Administrative Assistant • Hampton, Virginia, United States, 23666

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