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Administrative Assistant
Administrative AssistantJM Fabrication Company LLC • Arlington, TX, United States
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Administrative Assistant

Administrative Assistant

JM Fabrication Company LLC • Arlington, TX, United States
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  • [job_card.full_time]
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Job Title : Office Lead / Administrative Assistant

Location : Garland, TX

Reports To : Office Manager

Employment Type : Full-Time

Salary Range : Competitive, based on experience

Job Summary

We are looking for a dedicated and multifaceted Office Lead / Administrative Assistant to support the operation of our manufacturing facility. This role encompasses key responsibilities in bookkeeping, human resources, and interactions with customers and vendors. The successful candidate will be a professional communicator who excels in politeness, adaptability, and building rapport with individuals from diverse backgrounds and in various situations, ensuring positive experiences for all stakeholders.

Key Responsibilities

Bookkeeping Duties

  • Maintain accurate financial records, including accounts payable / receivable, invoicing, and expense tracking.
  • Assist with payroll processing, budget monitoring, and preparation of financial reports.
  • Reconcile bank statements and manage petty cash.
  • Utilize accounting software (e.g., QuickBooks) to ensure compliance with financial policies and procedures.

Human Resources Support

  • Handle employee onboarding, including paperwork, orientation, and training coordination.
  • Maintain personnel files, track attendance, and assist with benefits administration.
  • Support recruitment efforts by posting job openings, screening resumes, and scheduling interviews.
  • Promote a positive workplace culture through event planning and conflict resolution assistance.

    • Customer and Vendor Interactions

  • Serve as the first point of contact for customer inquiries, providing order updates, resolving issues, and ensuring satisfaction.
  • Coordinate with vendors on procurement, deliveries, and contract negotiations.
  • Prepare and distribute correspondence, quotes, and shipping documentation.
  • Foster strong relationships through professional and courteous communication.

    • General Administrative Tasks

  • Manage office supplies, equipment, and facility maintenance requests.
  • Answer phones, greet visitors, and handle incoming / outgoing mail.
  • Organize meetings, prepare agendas, and take minutes.
  • Provide ad-hoc support to manufacturing teams as needed, such as data entry or report generation.
  • Other tasks as assigned.

    • Qualifications and Skills

  • High school diploma or equivalent; Associate's degree in Business Administration, Accounting, or a related field preferred.
  • 2+ years of experience in an administrative role, ideally in manufacturing or a similar industrial setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting / HR software.
  • Strong organizational skills with the ability to multitask in a dynamic environment.
  • Excellent interpersonal skills, with a proven track record of politeness, professionalism, and adaptability to diverse personalities and challenging situations.
  • Attention to detail, problem-solving abilities, and a commitment to confidentiality.

    • Physical Requirements and Work Environment

  • Ability to sit or stand for extended periods and occasionally lift up to 20 pounds.
  • Comfortable working in an office adjacent to a manufacturing floor, with occasional exposure to noise and production areas (safety gear provided).

    • What We Offer

  • Competitive salary and benefits package, including health insurance, retirement plans, and paid time off.
  • Opportunities for professional development and advancement.
  • A collaborative team environment in a growing manufacturing company.
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