Recreation Program Coordinator - Athletics

Recreation Program Coordinator Of Athletics

Under the general direction of the Recreation Superintendent and Recreation Director, or designee. Responsible administrative / supervisory position involved in the development, organization, and execution of the City of Seminole and Recreation Department's Athletics Program, and other activities as assigned. The Recreation Program Coordinator of Athletics oversees and manages various sports and recreational programs, as well as the field, ensuring efficient operations, positive experiences for players and patrons, and the effective utilization of resources. This position is responsible for planning, organizing, and directing activities, as well as managing volunteers and budgets associated with the Recreation Department, in accordance with all applicable City codes and Departmental policies. This position coordinates all youth and adult athletic leagues. The work schedule is often evenings and weekends when practices and games are held. Exercises frequent independent judgment, implementation of Department policies, procedures, and enforcement of Athletic League rules. Requires the ability to be contacted by telephone for call-out after hours. During occasions of local emergencies, this position shall be required to perform emergency tasks which may result in extended work hours as well as extended periods of time away from family members.

Examples Of Duties

Demonstrate, practice, and enforce all departmental / divisional policies and procedures and the City's policies and procedures.

Schedules and coordinates long-term and short-term recreation and leisure goals and objectives as pertaining to City Recreation Programs and services.

Plans, Coordinates, staff, schedules, supervises, and evaluates all Recreation Athletic programs, as assigned, including Youth, Adult, and Special Needs athletics, sport development programs, and Esports Programs.

Evaluates operations and activities of assigned responsibilities for desired effectiveness; recommends appropriate improvements and modifications; prepares various related reports on operations and activities.

Prepares activity reports, program evaluations, and attendance reports.

Maintains good rapport with participants and the community to determine Division needs and overall goals.

Acts as the Department liaison between Athletics groups, including informal special interest groups such as pickleball, 18+ basketball, etc.

Collaborates, develops, and implements effective marketing and promotional items, including preparing flyers, brochures, social media, press releases, and website updates regarding the Division.

Plans, coordinates, and schedules gym use.

Plans, assigns, supervises, trains, and evaluates the work of full-time, part-time, seasonal, contractual employees, and volunteer staff.

Ability to manage and motivate assigned personnel to maximize the efficiency and effectiveness of the delivery of all services by the Department and to promote team unity.

Provides for the screening, selection, evaluation, training, and supervision of contractual instructors, volunteers, and recreation interns as assigned.

Ensures Department employees are cognizant of creating good public relations in the performance of their duties and perform their assigned tasks accordingly.

Strives to maximize effective communications between assigned personnel, other employees throughout the City, and the general public.

Assists other Division employees with questions and problems, on a day-to-day basis to ensure the maximum effectiveness and efficiency of the overall operations of the Department.

Courteously greets the public both in person and on the telephone and answers questions and provides information as appropriate.

Receives and investigates complaints from citizens and program users and recommends corrective action as necessary to resolve complaints.

Processes fees through recreation software, reconciles nightly deposits as needed, and processes purchase orders and invoices.

Participates in the preparation of the Division's budget and the administration of the budget throughout the fiscal year.

Assist in securing sponsorship funding for Athletic Leagues

Performs other job-related duties that are consistent with assigned Division responsibilities.

Qualifications

Minimum Qualifications : Minimum of a Bachelor's Degree in Parks and Recreation, Leisure Services, Physical Education, Sports Management, or related field from an accredited college, or attainment of the required degree within two years of hire. Minimum of three (3) years of employment experience that includes one (1) year of supervisory experience in Parks and Recreation, Leisure Services, or a closely related field. Knowledge of the objectives, principles, and practices of supervision and associated facilities and equipment. Ability to establish and maintain effective working relationships with employees, officials, civic groups, and the general public. Ability to interpret community interests and needs as they relate to Recreation Programs. Ability to think clearly and use independent judgment in routine and non-routine situations that may occur. Ability to effectively communicate, both orally and in writing. Licenses and Certifications : Ability to pass a rigorous background investigation as required by the City and the Florida Department of Children and Families. Possession of a valid Florida Driver's License. Ability to obtain certification in CPR, First Aid, and AED within the first six (6) months of employment. Ability to obtain a Class C CDL driver's license within the first year and a half (1.5) of employment. Certified Parks and Recreation Professional (CPRP) through the National Parks and Recreation Association preferred. Essential Physical Skills : Ability to perform light to heavy lifting up to 50lbs and to perform some custodial duties at the assigned facilities. Ability to set up and break down rooms, fields, and various locations for league, programs, and events. Performance of duties requires frequent walking, standing, bending, kneeling, stooping, pulling, and reaching. Such activities include setting up and breaking down tables, chairs, tents, moving equipment, coolers, and various other items. Environmental Conditions : Performs administrative and supervisory work in both an office environment and outside in varying and inclement weather conditions at Recreation facilities and City-sponsored events. This position reports for work after an all clear during times of emergencies.

Supplemental Information

The image that the City of Seminole projects to the public is reflected in the appearance of our employees. Simply stated, employees should look clean, neat, well-groomed and should be dressed safely and appropriately for the work they will be doing. Employees are expected to use good judgement in their appearance and grooming, keeping in mind the nature of their work and the professional image that we wish to project to our community as representatives of the local government.

Below are a few guidelines for professional appearance :

• Clothing should be neat, clean, appropriate for the workplace, professional, and should not constitute a safety hazard.
• Personal appearance includes good personal hygiene.
• Facial hair should be clean-shaven or be well-groomed. (This does not supersede any departmental standards regarding facial hair.)
• Visible body piercings or adornments shall be limited to two earrings per ear, unless approved by the City Manager. Other visible body piercings, including but not limited to : nose piercings, gauges, lip piercings, tongue piercings, eyebrow piercings, are prohibited.
• Jewelry may be restricted for safety reasons, based on the position.
• Hair styles should be neat, professional, and appropriate for the workplace. Hair dye, if used, should be selected from the range of naturally occurring hair colors.

Additionally, the following conditions apply to visible tattoos :

The City of Seminole does provide medical and religious accommodations. Employees who would like to request additional information regarding religious or medical accommodations in the workplace may contact the Human Resources Director. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.