Full-Charge Bookkeeper (Construction) – QuickBooks Online

📊 Take Control of the Numbers – Join Vanport Mechanical & Fire Sprinklers, Inc. as a Full-Charge Bookkeeper! 📊

Position Title: Full-Charge Bookkeeper (Construction) – QuickBooks Online
Company Name: Vanport Mechanical & Fire Sprinklers, Inc.
Pay Range: $60,000 – $70,000 per year (depending on experience)
Employment Type: Full-Time
Location: Vancouver, WA (On-Site)
Industry: HVAC / Fire Protection / Construction

Job Overview

Vanport Mechanical & Fire Sprinklers, Inc. is seeking an experienced Full-Charge Bookkeeper with a strong background in construction accounting to oversee and manage our full-cycle financial operations. This is a critical, hands-on role responsible for maintaining accurate financial records, job costing, payroll coordination, tax reporting, and monthly financial statements.

This position works directly with company ownership and leadership, playing a key role in supporting financial decision-making and long-term growth. We’re looking for a highly organized, detail-oriented professional who thrives in a structured, accountability-driven environment and understands the nuances of construction accounting.

Who We Are

Founded in 1975, Vanport Mechanical & Fire Sprinklers, Inc. is a family-owned HVAC and fire protection contractor serving the Pacific Northwest. For nearly five decades, we’ve built our reputation on craftsmanship, integrity, and long-term relationships—with both customers and employees.

At Vanport, we believe stability matters. We provide year-round work, strong leadership, and a culture built on professionalism and respect. Our team takes pride in delivering life-safety and mechanical systems that protect what matters most. Behind every successful project is strong financial management—and that’s where you come in.

Learn more at: www.vanportmech.com

Key Responsibilities

• Manage full-cycle accounting operations using QuickBooks Online

• Oversee Accounts Payable (AP) and Accounts Receivable (AR)

• Perform construction job costing and progress billing

• Complete monthly bank and credit card reconciliations

• Coordinate payroll processing with third-party payroll provider

• Prepare monthly financial statements, including:

  • Profit & Loss

  • Balance Sheet

  • Cash Flow Statements

• Process and file Washington State Sales Tax and B&O Tax

• Maintain accurate general ledger and supporting documentation

• Support year-end close and coordinate with external CPA

• Provide financial reports, analysis, and insights to ownership

• Ensure compliance with GAAP and company financial controls

Qualifications

• Required:

  • Minimum 5+ years of Full-Charge Bookkeeper experience

  • Advanced proficiency in QuickBooks Online

  • Experience with construction accounting and job costing

  • Strong knowledge of GAAP principles

  • Experience preparing and analyzing monthly financial statements

  • High level of accuracy and attention to detail

  • Strong organizational and time management skills

  • Ability to work independently in an on-site office setting

  • Professional communication skills

• Preferred:

  • Experience in HVAC, mechanical, or fire protection contracting

  • Familiarity with construction progress billing and retainage

Compensation & Benefits

• $60,000 – $70,000 annual salary (DOE)

• PTO accrual: 1 hour per 40 hours worked (increases with tenure)

• PTO includes vacation, sick time, and personal leave

• Retirement Plan with company match

• Stable, long-term employment with consistent leadership

• Supportive ownership team with direct communication

• Opportunity for performance reviews and professional growth

Work Schedule

• Monday through Friday

• Standard business hours

• Full-Time, On-Site

Work Location

• Vancouver, WA

• This is an in-office position at our company headquarters.

Equal Employment Opportunity (EEO) Statement:

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

A professional review will be completed as part of the onboarding process, in compliance with applicable laws.