Purchasing Manager

Job Description

Job Description

At Planned Parenthood of Wisconsin, Inc. (PPWI), we work to provide quality, affordable health care services, comprehensive education, and strong advocacy. We serve over 60,000 patients annually in 18 health centers statewide, making us the largest and most trusted reproductive health care provider in Wisconsin. Our goal is to help keep Wisconsin safe, healthy and strong!

We have an exciting full time (40hrs / week) Purchasing Manager position available at the Jackson Street Administration Office.

As part of our comprehensive benefit package, we offer :

• Company contribution toward medical insurance deductible
• Generous Paid Time Off
• 12 Days of Holiday Pay
• Immediate 401(k) Vesting with up to 6% company contribution
• Paid Parental Leave
• Tuition Assistance
• Public Service Loan Forgiveness Program

PPWI’s compensation philosophy is rooted in equity. Starting offers are determined by both the candidate’s applicable experience and internal equity. The Purchasing Manager pay starts from $33.00 per hour.

Additional $ 1.50 per hour for bilingual (English / Spanish)

PURPOSE OF POSITION :

Under the direction of the Vice President of Security, Technology and Purchasing, the Purchasing Manager oversees all purchasing activities for the organization, ensuring the timely and cost-effective procurement of materials, equipment, and supplies. This role is responsible for vendor management, contract negotiation, inventory coordination, and contributing to efficient operations and fiscal responsibility across the organization.

QUALIFICATIONS :

Must be committed to excellent customer service and the mission, vision and values of Planned Parenthood of Wisconsin.

Must have a commitment to diversity, equity and inclusion and belonging.

Demonstrated ability to communicate effectively, both in writing and verbally.

Effective negotiation and contract management skills.

Strong analytical, problem solving, and decision-making skills.

Demonstrated attention to detail and accuracy in documentation and ability to manage multiple priorities and meet deadlines.

Ability to work collaboratively across departments and exercise sound judgment in a demanding environment.

Knowledge of regulatory requirements such as 340B, etc. preferred.

Experience with Microsoft Office Suite, purchasing and accounting system / software.

Experience using Envi or other Inventory Optimization Solutions (IOS) preferred.

EDUCATION and / or EXPERIENCE :

Bachelor’s degree in Business Administration, Supply Chain Management, or a related field required.

Three (3) to five (5) years of progressive purchasing or procurement experience.

An equivalent combination of education and experience from which comparable knowledge and abilities can be acquired may be considered.

Experience in health care, manufacturing, or a similarly regulated environment preferred.

ESSENTIAL DUTIES & RESPONSIBILITIES include, but are not limited to the following :

Purchasing Management

Direct and manage the purchasing function, including requisition review, purchase order processing, contract management, and vendor relations.

Collaborate with other departments to identify purchasing needs, to find specifications, and ensure timely delivery of required materials and services.

Review and approve purchase orders and requisitions.

Develop, implement, and maintain purchasing policies, procedures, and documentation standards.

Prepare and present regular reports on purchasing activity, cost savings, supplier performance, and market conditions.

Lead process improvement initiatives aimed at enhancing purchasing efficiency, accuracy, and system functionality.

Cost Management

Analyze market trends, anticipate price fluctuations, and recommend purchasing strategies accordingly.

Track and analyze budget impact, while leading cost reduction initiatives.

Contract Negotiation

Negotiate and execute supplier contracts to achieve optimal pricing, quality, and service levels.

Vendor Management

Communicate with suppliers to resolved problems that may arise during delivery, quality, price, or conditions of sale.

Assess vendor capabilities, monitor performance, and develop alternative sources of supply as needed.

Coordinate with accounting to reconcile invoices and resolve vendor or pricing discrepancies.

Inventory Coordination

Oversee inventory control processes in collaboration with business operations to ensure adequate stock levels and prevent over or under ordering.

Other duties as assigned.