Executive Project Manager AssistantARYAMAN BUILDERS LLC • Bridgehampton, NY, US
Executive Project Manager Assistant
ARYAMAN BUILDERS LLC • Bridgehampton, NY, US
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Estimate costs, develop budgets, and track expenses throughout the project lifecycle. Prepare detailed reports on project status, budget updates, and any issues encountered, and present findings to stakeholders. Resolve problems and conflicts that arise during construction, maintaining open communication with team members and clients. Ensure compliance with safety regulations, building codes, and environmental standards. Collaborate effectively with subcontractors, engineers, architects, and other key project team members to achieve project goals. Negotiate contracts and agreements with external vendors and subcontractors, securing the best terms and pricing. Delegate tasks and responsibilities to team members, providing clear guidance and support. Keep stakeholders informed of project progress through regular communication and progress reports. Address any environmental or community concerns related to the project, demonstrating a commitment to sustainability and community engagement. Conduct site inspections to monitor progress, quality, and adherence to standards, taking proactive measures to address any issues that arise. Proactively identify changes in project scope and adjust plans and budgets accordingly. Administer the submittal review process between subcontractors, suppliers, and the design team. Bachelor's degree in construction management, engineering, or related field (preferred). Minimum of 5 years of experience in construction project management, with a focus on high-end residential projects. Strong knowledge of construction materials, techniques, and equipment. Excellent leadership, communication, and interpersonal skills. Proficiency in Microsoft Office Suite and construction / project management software. Ability to read and interpret blueprints and construction drawings accurately. Ability to work under pressure and coordinate multiple activities and groups. Strong problem-solving and decision-making abilities. Knowledge of financial and job cost accounting. Willingness to work in both office and field environments. Ability to lift 25 pounds and sustain a seated posture for extended periods. Willingness to work overtime to meet project deadlines. Calendar Management : Managing complex schedules, prioritizing appointments, and coordinating meetings with internal and external stakeholders. Communication Management : Screening calls and emails, responding to inquiries on behalf of the executive, drafting and editing correspondence. Document Preparation : Creating presentations, reports, memos, and other documents as needed. Meeting Coordination : Setting up meeting agendas, preparing materials, managing logistics, and taking minutes. Administrative Tasks : Managing expense reports, ordering office supplies, maintaining contact lists, and filing documents. Project Support : Assisting with project management tasks, including tracking progress and deadlines. Confidentiality : Maintaining strict confidentiality regarding sensitive information. Excellent Communication Skills : Strong written and verbal communication to interact with various stakeholders effectively. Organizational Skills : Ability to manage multiple priorities, deadlines, and complex schedules efficiently. Proficiency in Technology : Expertise in Microsoft Office Suite, calendar management tools, and other relevant software. Discretion and Confidentiality : Ability to handle sensitive information with utmost discretion. Attention to Detail : Ensuring accuracy in all tasks and deliverables. Adaptability : Flexibility to adjust to changing priorities and situations. Collaboration : Work closely with the project management and construction teams to facilitate smooth communication and workflow. Technology Proficiency : Utilize Microsoft Office suite and other office tools for efficient document creation and organization. Training in Procore : Receive training in Procore, our project management software, to enhance proficiency in project documentation and streamline processes. Learning and Growth : This role offers a great opportunity to learn and grow within the firm, contributing to the success of luxury home construction projects. Administrative Experience : Previous experience in an administrative role is required. Communication Skills : Excellent verbal and written communication skills, with a friendly and professional demeanor. Organizational Skills : Strong organizational and multitasking abilities, with a keen eye for detail. Tech-Savvy : Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new office software. Customer Service : A customer-focused approach with the ability to interact positively with clients and team members. Adaptability : Ability to adapt to a fast-paced and dynamic work environment. Confidentiality : Discretion and ability to handle sensitive information with confidentiality.
Job Description
Job Description
Benefits :
- 401(k) matching
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Vision insurance
Executive Project Manager Assistant
BuildLabs Custom LLC is a distinguished luxury home construction company committed to delivering exceptional craftsmanship and unparalleled service in the Hamptons. With a focus on quality and client satisfaction, we take pride in creating exquisite residences that reflect our clients' individual styles and aspirations.
Position Overview : An Executive Assistant provides high-level administrative support to senior executives, managing their calendars, scheduling meetings, handling communications, preparing documents, arranging travel, and acting as the primary point of contact, ensuring the executive's day-to-day operations run smoothly and allowing them to focus on strategic priorities; often requiring strong organizational skills, keeping pace with a fast paced exec, excellent communication, and the ability to handle confidential information.
The role of a Project Manager is to
Lead and manage construction projects, ensuring they are completed on time, within budget, and to the highest quality standards.
This role combines both into one. This is an exciting opportunity to be part of a dynamic company that values excellence in both construction and client service.
Requirements :
Key Responsibilities :
Required Skills :
Qualifications :
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