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Administrative Assistant
Administrative AssistantBodman PLC • Grand Rapids, MI, US
Administrative Assistant

Administrative Assistant

Bodman PLC • Grand Rapids, MI, US
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  • [job_card.full_time]
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Job Description

Job Description

Description

Work as part of a team of attorneys, paralegals, clerks, and office services staff to transcribe and type correspondence, memoranda and time records as well as perform a variety of secretarial duties. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.

Working with us, you will :

  • Assist with secretarial overflow.
  • Create, edit, compile, print and save documents to document management system.
  • Prepare attorney time records; process bills; proof billing sheets; and review and edit bills.
  • Establish and maintain client and firm files; manage daily mail; request conflict of interest checks and maintain attorney calendars and deadline reminder systems.
  • Work closely with administrative support staff (word processing, office services, receptionists, etc.).
  • Maintain and observe confidentiality of attorney-client relationship.

An ideal candidate has :

  • Prior experience as a legal secretary, administrative assistant, or work in a legal department or law firm.
  • Ability to transcribe legal documents, correspondence and reports from rough drafts or dictation.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Excellent interpersonal skills – one who can communicate effectively in a courteous and diplomatic fashion.
  • Experience in a document management system and time entry system a plus.
  • Proficiency in Microsoft Word and Outlook.
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