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Executive Assistant
Executive AssistantBullpen • Berkeley, California, United States
Executive Assistant

Executive Assistant

Bullpen • Berkeley, California, United States
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Executive Assistant to CEO

  • ? Berkeley, CA

About the Opportunity

A high-growth real estate investment and development platform is seeking a senior-level Executive Assistant to support the CEO across business, investor, and personal workflows. This is a strategic, high-impact EA role—acting as the CEO’s right hand to drive communication, protect time, and ensure execution across a fast-moving environment.

What You’ll Do

Executive Support

  • Manage and optimize a complex, fast-changing CEO calendar
  • Prioritize the week across acquisitions, capital markets, portfolio, and operations
  • Draft emails, summaries, and communication on behalf of the CEO
  • Coordinate with internal teams, investors, lenders, brokers, and advisors

    • Investor + Internal Coordination

  • Prepare materials for investor and internal meetings
  • Organize calls, agendas, notes, and follow-ups
  • Support capital markets tasks, including decks, docs, and coordination

    • Travel, Events & Logistics

  • Plan travel, conferences, dinners, property tours, and events
  • Ensure logistics are proactive, accurate, and seamless

    • Execution & Workflow Management

  • Track tasks, deadlines, and follow-ups—owning the “close the loop” function
  • Protect the CEO’s time and filter inbound requests
  • Manage documents, files, and systems across GSuite
  • Handle personal logistics that influence business scheduling and output

    • Tech & Tools

  • Use AI tools to draft, summarize, and streamline workflows
  • Leverage GSuite and project management tools to keep operations running smoothly

    • Who Thrives in This Role

    Experience

  • 5–12+ years supporting a CEO, founder, or investment executive
  • Experience in real estate, private equity, VC, family office, or high-growth environments
  • Strength supporting executives with heavily external-facing responsibilities

    • Skills & Traits

  • Elite calendar + communication management
  • Polished writer with strong professional presence
  • Discrete, reliable, and strong judgment
  • Anticipatory, proactive, and calm under pressure
  • Tech-forward and highly organized
  • Low-ego, high-output operator

    • Bonus Experience (Nice to Have)

  • Capital calls
  • Deal calendars
  • Investor reporting
  • Deck preparation
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