Administrative Front Desk

Your Job

We are seeking a dependable and organized Administrative Assistant / Front Desk Coordinator to support daily office operations, greet visitors, and provide clerical support to management and staff. This role requires strong customer service skills, attention to detail, and the ability to multitask in a fast-paced environment.

Your Day

Greet and assist visitors, clients, employees, and vendors in a professional manner. Answer incoming phone calls, direct calls, take messages, and handle basic inquiries. Perform clerical tasks including filing, data entry, photocopying, scanning, and document management. Maintain front desk organization and ensure the reception area is clean and welcoming. Schedule appointments, meetings, and conference room use as needed. Assist with processing paperwork, onboarding forms, and administrative documentation. Maintain office supplies, order inventory, and track usage. Handle incoming and outgoing mail, packages, and deliveries. Support management with reports, spreadsheets, and basic administrative tasks. Assist with customer service, email correspondence, and follow-up communication. Uphold confidentiality and data privacy standards at all times.

Your Experience

Previous administrative, clerical, or front desk experience preferred. Professional phone etiquette and strong customer service skills. Proficient in basic computer programs (Microsoft Office, email, data entry systems). Strong organizational skills with the ability to prioritize multiple tasks. Excellent communication skills (written and verbal). Ability to work independently and as part of a team. Reliable, punctual, and detail-oriented. Preferred Skills Experience using scheduling software or office management tools. Bilingual (English / Spanish) is a plus, especially in Fresno-area workplaces. Knowledge of basic office equipment (copiers, scanners, multi-line phone systems).