Administrative Assistant

Administrative Assistant

At Matter Family Office, families are our number-one priority. We lead the way on a purpose-driven path that combines a family's goals and values with our technical excellence. By guiding families through strategies that foster communication, planning, and intentional decision-making around wealth, Matter helps the families we serve continue to thrive for generations.

Matter was founded in 1990 and has offices in St. Louis, Denver, and Dallas.

The Role

Matter is reshaping the way families manage their wealth, and we are looking for a team member to support our industry leadership through a variety of tasks across administrative, receptionist, communications, and office management functions. The role has opportunity for growth to take on additional responsibility within various areas of our firm. Depending on the skills of the candidate, the following activities could be considered within the scope of the role :

• Guest greeting and communication responsible for greeting all clients, vendors, and other guests to our office, and associated receptionist duties. Primary management of phones, including all incoming calls.
• Administrative coordination of all mail, delivery, overnight, and courier activities, and management of office supply inventory.
• Communications management of data entry into CRM (Client Relationship Management) system.
• General support for a variety of other activities (client meeting materials preparation and distribution, scheduling meetings, company wide meeting organization, travel logistics and planning, expense management, client accounts payable processing, kitchen maintenance, and other duties as requested).

The Candidate

A candidate who is a good fit for this role is bright, organized, highly energetic and creative; someone who makes a very positive impression on everyone who calls or comes in the door. Matter will seriously consider thoughtful applications that clearly demonstrate that you are :

A successful Administrative Assistant will exemplify the following behaviors :

The Benefits

Competitive Salary and Annual Performance Based Bonus

Medical and Dental Health Plans

Supplemented Health Savings Account and Health Flexible Spending Account

Dependent Care Flexible Spending Account

Employer Supplemented Health Reimbursement Account Plan

Short- and Long-term disability coverage paid for by employer

Paid Group Life Insurance

Flexible 401(k) Retirement Benefits with Employer Matching

10 Paid Holidays per Year plus Competitive Vacation and Sick Leave

Technology Reimbursement Plan

Opportunity for Advancement Based on Performance, Personal Growth, and Cultural Fit

Work with a Team-Oriented Culture that Supports Continuing Education and Career Growth

Strong Support for Volunteer, Community and / or Industry Involvement