Administrative Assistant / Receptionist

Administrative Assistant / Receptionist

The Office of Research & Partnerships is seeking a full-time administrative assistant and receptionist for the Sr. Vice President for Research & Partnerships office. This versatile role combines administrative, receptionist, purchasing, supplies management, and travel support duties to ensure efficient operations in a dynamic research environment.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

Receptionist Duties :

• Serve as the first point of contact for visitors; greet and register guests while maintaining a professional, welcoming environment.
• Answer, screen, and route incoming telephone calls and inbound emails; manage general inquiries in person, by phone, and via email.
• Schedule and coordinate appointments with Executive Associates and support conference room scheduling.
• Maintain the reception area, ensuring a tidy and organized space.
• Handle incoming mail and packages; distribute materials to appropriate staff or departments.

Purchasing Transactions :

Travel Support :

Supplies Management :

Knowledge, skills, and abilities :

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum qualifications :