Contract Administrator

A leading comprehensive engineering design and consulting firm, SSR provides innovative solutions for clients with facility and infrastructure challenges. To achieve client needs, SSR has multiple locations across the US. Working with a diverse group of individuals in a variety of markets, our team of experts partner with our clients to deliver advanced solutions that last.

SSR is committed to providing opportunities and benefits to colleagues that promote living fully. Through various competitive benefits and programs available, SSR supports the health, well-being, and personal growth of its employees. SSR offers benefit options including medical, dental, and vision coverage, a generous contribution to employee-owned Health Savings Account, 401(k) with matching up to the full IRS maximum, tuition reimbursement, and a variety of other employee incentives and wellness programs. SSR is a 2019 A/E/C Building a Better World Award Winner which recognizes our commitment to community outreach and improvement.

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Description

Under the direction of the Senior Project Manager, the CEI Contract Administrator II is responsible for the accurate maintenance of client contracts and files to encompass state and federal requirements and company specific documentation. Mentors and trains CEI Contract Administrator I.

ESSENTIAL FUNCTIONS:

• Assembles accurate quantities for monthly progress payments for Transportation projects
• Receives and verifies Contractor’s payroll for conformance to state wage rates as defined in a
  given contract
• Processes materials, test records, certifications needed for construction items
• Processes and reconciles Contractor’s monthly progress payments for owners
• Reviews and audits compliance requirements for contracts in the beginning phase of a project
• Records minutes during construction progress meetings
• Prepares and distributes work orders, preconstruction notices/minutes, starting notices, construction progress meeting minutes, monthly construction reports, and completion notices
• Mentors and trains Contract Administrator I
• Creates and maintains Transportation project files as needed
• Copies and binds Transportation specifications as needed
• Performs any other duties or responsibilities as assigned

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

KNOWLEDGE

• Basic knowledge and understanding of Microsoft Office Suite (, Word, Excel, PowerPoint, and Outlook) and Adobe Acrobat
• Basic knowledge of clerical responsibilities
• General knowledge of and understanding of AASHTO Site Manager
• General knowledge of construction practices and methodologies
• Basic knowledge of accounting

SKILLS and ABILITIES

• Basic Computer Skills – ability to use computers and related technology efficiently, with a range of skills covering levels from elementary use to intermediate problems
• Interpersonal Skills – ability to interact positively and work effectively with others
• Organizational Skills – can marshal resources (people, funding, material, support, etc.) to get things done; can orchestrate multiple activities at once to accomplish goals; uses resources effectively and efficiently; arranges information and files in a useful manner
• Comprehension – ability to understand information, ideas, and direction presented in writing and/or verbally communicated
• Written Communication Skills – ability to clearly deliver a message through written words using correct grammar, spelling, and punctuation
• Speech Clarity – ability to speak clearly and in a common language so that others can understand you
• Detail-Oriented – ability to achieve accuracy and thoroughness when accomplishing a task; pays attention to details and is able to understand the cause of a certain outcome
• Judgement and Decision-Making Skills – ability to make reasoned judgments that are logical and well thought out; constructively questioning and analyzing information in order to make the best conclusion

MINIMUM QUALIFICATIONS:

• High school diploma or GED equivalent and 3 years of relevant experience
• Possession of a valid state issued Driver’s License and required auto insurance

PHYSICAL DEMANDS: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.)

• Frequently/extensively use a computer for several hours at a time
• Occasionally move about inside the office to access file cabinets
• Ability to position self to file by standing and stooping
• Occasionally be able to lift file boxes of up to 30 pounds

WORK ENVIRONMENT: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Indoors in a normal office environment with some exposure to excessive noise, darkness/poor lighting, fumes, or dust
• Occasional visits to job-site where noise can range from moderate to loud and temperature can range
  from hot to cold