Business Administrator

The Business Administrator provides comprehensive administrative and accounting support for three Simple Cycle power plants. This role manages daily administrative operations, plant accounting activities, document control, and front-office functions while supporting budgeting, cost tracking, and coordination between the plant, headquarters, and regional support teams.

The Lincoln Generating Facility is a 600 MW Simple Cycle Power Plant located in Manhattan, Illinois.

Essential Duties and Responsibilities

Accounting & Business Support

• Assist with plant budget setup, forecasting, change orders, and closeout activities using the CMMS system (Maximo).
• Monitor and track project and contract costs, including committed and actual expenses.
• Process invoices, purchase orders, vendor setup, and related accounting documentation.
• Maintain inventory and financial records to support cost control and reporting.
• Coordinate information for accurate progress and monthly business reports.
• Monitor and process vendor and customer cost change requests.

Administration & Office Operations

• Provide high-quality administrative and project support while managing multiple deadline-driven tasks.
• Prepare, edit, and maintain documents, reports, and correspondence using Microsoft Office (Word, Excel, PowerPoint, Project).
• Maintain organized filing systems and document retention in compliance with company standards.
• Manage incoming phone calls, mail distribution, and visitor access in a professional manner.
• Coordinate meetings, office supplies, equipment, and general office support needs.
• Liaise with corporate accounting, finance, and regional teams to implement systems, procedures, and reporting requirements locally.

Systems, Data & Coordination

• Enter and maintain purchasing and accounting data in the CMMS to ensure accurate recordkeeping.
• Assist in gathering and preparing documentation for management and site personnel.
• Support vendor communication, bid solicitation, and administrative aspects of training activities as needed.