Accounts Payable Clerk FT

Description

Job Title : Accounts Payable Clerk FT 8 : 00am-4 : 30pm

Supervised by : Accounting Manager

Job Summary : Responsible for the processing of invoices and payments for the facility. Reconciles payable account as instructed by supervisor.  Invoices, credits and payments are processed through the computer system. Performs minor secretarial duties. Assists in the posting of cash. Deposits cash and reconciles balance sheet account as directed by supervisor. Reconciles bank accounts as instructed by supervisor. Participates in the department's performance improvement and continuous quality improvement (CQI) activities.    Demonstrates Competency in the Following Areas :

Responsible for processing payments for purchase order transactions.   Audits invoices against the purchase order / receiving report for correct vendor information, items, quantity and price.   Ensures payments are made to vendors according to the terms in the purchase order; prepares voucher reports.   Monitors invoices for correct information; investigates invoice or payment errors.   Processes credits to department cost centers when applicable.   Responsible for processing vendor refund or rebate checks.   Lists and balances all payments made at the end of each business day.   Answers the telephone professionally and in a timely manner; directs calls appropriately.   Maintains a good working relationship within the department and with other departments including Purchasing.   Demonstrates the ability to be organized and flexible.   Sorts and delivers interdepartmental mail.   Maintains PAR levels for office supplies.   Manages and operates equipment safely and correctly.   Accepts other duties as assigned.   Supports and maintains a culture of safety and quality.   Professional Requirements : Adheres to dress code; appearance is neat and clean.   Completes annual educational requirements.   Maintains regulatory requirements.   Maintains patient confidentiality at all times.   Reports to work on time and as scheduled; completes work in designated time frame.   Wears identification when on duty; uses computerized punch time system correctly    Represents the organization in a positive and professional manner.   Actively participates in performance improvement and continuous quality improvement (CQI) activities.   Complies with all organizational policies regarding ethical business practices.

Requirements

Regulatory Requirements :

High school graduate or equivalent.

A minimum of 1 year experience in Accounts Payable.

Knowledge of bookkeeping / accounting principles.

Language Skills :

Able to communicate effectively in English, both verbally and in writing.

Additional languages preferred.

Skills :

Basic computer knowledge.

Ability to type 60 words per minute.

Ability to correctly operate all office equipment.

Physical Demands :

Normal hospital environment. Close eye work.  Hearing within normal range. Oral communication. Operates 10-key calculator, typewriter, telephone, PC.  Continuous sitting. Occasional walking and bending. May lift and carry up to 20 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising patient care.