Entertainment/Sports Hotel CoordinatorJuan and Only LLC • Chicago, IL, US
Entertainment / Sports Hotel Coordinator
Juan and Only LLC • Chicago, IL, US
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Advance entertainment, production, television, and sports clients prior to arrival. Prepare and process sales-related documents, including proposals, contracts, banquet event orders, and resumes. Support Entertainment & Sports Sales Manager with administrative tasks (e.g., filing, sending emails, copying, and data entry). Enter, retrieve, reconcile, and verify information such as commissions, leads, and third-party details in hotel software systems. Gather and assemble materials for meetings, presentations, and client information packages. Track and update client information, event details, and booking records. Serve as a primary point of contact for clients, responding promptly to calls and emails. Collaborate with key hotel departments (Front Desk, Housekeeping, Banquets, Restaurant, and Sales) to ensure client needs are met. Maintain professionalism and confidentiality in all client interactions. May have to Represent company professionally during client events, concerts, and games—with Sales Manager Assist in coordinating logistics for entertainment and sports events, including guest room blocks, production needs, and special requests. 1–3 years of experience in hotel sales, event coordination, or entertainment industry support preferred. Demonstrated organizational and multitasking skills with high attention to detail. Excellent communication skills—verbal, written, and administrative. Positive, resourceful, and solutions-oriented attitude. Strong computer skills : Microsoft Office (Outlook, Word, Excel, PowerPoint); Adobe Creative Suite a plus. Ability to work independently and as part of a team. Must be 21 years or older. Ability to speak, read, and write fluent English; additional languages are a plus. Professional presentation and interpersonal skills. Mathematical and problem-solving abilities. Valid driver’s license required. Reliable transportation to and from work and event locations. Ability to travel, including occasional overnight trips. Flexibility to work evenings, weekends, and holidays as required. Ability to stand, bend, and move throughout the facility; lift or carry up to 25 lbs. Professional, polished, and confident communicator. Passionate about hospitality, entertainment, and creating exceptional experiences. Self-motivated, dependable, and committed to team success. Adaptable in fast-paced, high-energy environments.
Job Description
Job Description
The Entertainment / Sports Sales Coordinator provides essential support to the hotel’s Entertainment and Sports Division. This position helps coordinate logistics for artists, production teams, and sports clients to ensure a smooth experience. The ideal candidate is detail-oriented, professional, and committed to excellent service.
Reports To :
- Venue Event Sales Manager
- Area Entertainment & Sports Sales Manager / Director for Hotels
Requirements
Key Responsibilities :
Client & Sales Support
Communication & Coordination
Skills & Qualifications :
Personal Attributes :
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