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Human Resources Coordinator
Human Resources CoordinatorLitmanGerson Associates • Woburn, MA, US
Human Resources Coordinator

Human Resources Coordinator

LitmanGerson Associates • Woburn, MA, US
[job_card.1_day_ago]
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  • [job_card.full_time]
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Job Description

Job Description

Human Resources Coordinator

Reports To | Supervisor

Human Resources Manager

Summary of Job Function

At LGA, our primary focus is on our people. As the HR Coordinator, you will support a wide range of HR functions, with primary responsibilities in campus recruiting, experienced-hire talent acquisition, onboarding and offboarding, learning and development, and various HR team initiatives. The ideal candidate is enthusiastic about people, has strong organizational skills, thrives in a fast-paced environment with diverse opportunities, and enjoys contributing to a collaborative team environment.

Essential Job Duties

Recruiting

  • Campus

Support campus recruiting efforts, including coordinating career fairs, info sessions, and internship / co-op programs.

  • Build and maintain relationships with university career centers, faculty, and student organizations to promote the firm and attract top talent.
  • Coordinate and lead the externship program, co-op completion program, and firm open house events.
  • Assist in developing engaging recruiting materials, presentations, and digital content for campus audiences.
  • Conduct informational interviews with interns and co-ops in coordination with the HR Manager to provide guidance, answer questions, and screen students.
  • Administer phone screens and preliminary candidate assessments to help identify top talent.
  • Collect and analyze campus recruiting metrics to measure success and improve programs.
  • Provide administrative support such as scheduling interviews, coordinating logistics, sending confirmations and reminders, and coordinating candidate communications.
  • Experienced

    • Assist with experienced talent recruitment, including, but not limited to, posting job openings and screening resumes.

  • Schedule interviews, coordinate calendars, and ensure candidates and interviewers have all necessary information.
  • Conduct phone screens and reference checks for experienced candidates, summarizing findings for HR Manager.
  • Maintain applicant tracking systems and assist with candidate communications.
  • Help create recruiting communications, including emails, social media posts, and newsletters, to enhance LGA branding.
  • Partner with HR Manager to understand role requirements and support interview team planning.
  • Support special recruiting projects and initiatives to attract high-quality talent in line with the firm's strategic goals.
  • Track and report on recruitment metrics to evaluate process effectiveness and identify areas for improvement.

    • Onboarding & Offboarding

  • Coordinate onboarding activities for new hires, ensuring a smooth and welcoming experience.
  • Schedule and coordinate new hire orientation sessions, including room bookings, virtual meeting links, and participant communications.
  • Prepare and compile onboarding materials, set up new hire documentation, and support orientation sessions.
  • Track and ensure completion of all pre-boarding tasks, including forms, and compliance requirements.
  • Serve as a point of contact for new hires during the onboarding process.
  • Conduct check-ins with new hires during their onboarding period to answer questions and ensure a smooth integration.
  • Compile departure packages for exiting employees.
  • Build offer letters for new hires.
  • Launch, monitor, and track background checks and other pre-employment requirements for new hires.
  • Prepare intranet announcements related to new hires, promotions, or departures.
  • Assist in continuous improvement initiatives for the onboarding and offboarding processes to enhance efficiency and employee experience. Present relevant trends or concerns to the HR team.

    • Professional Development

  • Coordinate and schedule onboarding trainings for new hires.
  • Organize training logistics : schedule sessions, coordinate calendars, book rooms or virtual platforms, coordinate with instructors or external providers, register participants and maintain material libraries.
  • Maintain records of training participation and completions within the learning management system (LMS), compile training statistics and reports for HR and firm leadership.
  • Complete quarterly reconciliations of CPE hours to ensure adherence to firm reporting standards, along with regular transcript reminders for CPAs and assistance with firm's CPA license renewals.
  • Run and compile training-completion reports from the firm's LMS (or other training platforms) to support annual and mid-year performance evaluations.
  • Prepare and distribute intern feedback surveys to team members to inform hiring decisions and program improvements.

    • General Administration

  • Assist with HR initiatives and ad hoc projects, such as employee engagement, process improvement, and HR reporting.
  • Support the maintenance, updates, and accuracy of HRIS and other HR-related systems.
  • Draft and distribute internal communications, including HR announcements and newsletters.
  • Support HR team members with research, data collection, and special projects to improve HR processes and programs.
  • Maintain organized HR records, files, and documentation for compliance and reference purposes.
  • Serve as a point of contact for routine HR inquiries, providing guidance or escalating as appropriate.
  • Collaborate with the HR team on various administrative tasks as needed

    • Education and Experience :

  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • 0-2 years' experience in a related field.

    • Required Qualifications :

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
  • Experience with the CCH Suite of Products (ProSystem fx Tax, Engagement, Document, Portal) is a plus.
  • Comfortable working in a technology-driven, paperless environment.
  • Strong organizational skills, detail oriented, and able to manage multiple deadlines.
  • Proficient interpersonal, written, and verbal communication skills.
  • Ability to work with a sense of urgency and be flexible in tasks and time while managing your workload with adjustments to your schedule especially during peak workload times in the service line.
  • Motivated to work independently with minimal supervision and collaborate in a team environment.
  • Prior administrative experience required; experience in public accounting or professional services a plus!
  • Contributes to a positive and collaborative work environment by upholding the firm's vision and values.
  • Respect for compliance and confidentiality.

    • The compensation range for this position is $55,000 - $80,000 annually. Actual pay will depend on various factors, including the scope and responsibilities of the role, the candidate's qualifications, skills, experience, and relevant certifications.

    Work Environment and Special Physical Demands :

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • This job is performed in an office setting, indoors, and at times travel to one of the other firm locations is required.
  • Dexterity of hands and fingers to operate a computer keyboard, mouse, and other machines.
  • While performing the duties of this Job, the employee is regularly required to stand and walk.
  • Talk or hear.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
  • Overtime may be required to meet project deadlines and support the team during traditional peak seasons.

    • LGA is committed to providing an equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please email us at careers@lga.cpa.

    Service Line : Internal, Professional Support Team

    Function : Administrative

    FLSA Status : Non-Exempt

    Location : Woburn, MA

    Employment Type : Entry- Level

    Degree Required : Yes

    Direct Reports / Supervisory Responsibility : None

    Travel : Occasionally between LGA offices and frequently to local colleges and universities.

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    Human Resource Coordinator • Woburn, MA, US

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