Talent.com
Payroll and Benefits Coordinator
Payroll and Benefits CoordinatorQuick Supply Co. • Ankeny, IA, US
Payroll and Benefits Coordinator

Payroll and Benefits Coordinator

Quick Supply Co. • Ankeny, IA, US
[job_card.1_day_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Position Overview

This position will report to the Human Resources Manager with a strong focus on supporting a multi-employer, multi-state payroll, general HR and benefits administration and day-to-day HR operations. This is an on-site, full-time, non-exempt position.

Responsibilities of the Position

Payroll

  • Assist with the preparation and processing of a weekly payroll for multiple companies across multiple states.
  • Prepare weekly payroll entry reports. Maintain HRIS system updating wages, tax withholdings, bonus payments, reviewing time & attendance records, paid leave and holidays, deductions, address and other employee changes.
  • Serve as the first point of contact with employees and managers to resolve payroll and benefit discrepancies.
  • Review New Hire Tracker for Onboarding status, and referral bonuses.
  • Keep Referral Program Bonus Tracker current ensuring referral bonuses are paid timely.
  • Complete Verifications of Employment as needed from outside agencies.
  • Run reports from HRIS and coordinate with Finance to reconcile payroll data and respond to payroll-related inquiries.

HR Operations & Employee Support

  • Serve as a first point of contact for general HR questions, benefit questions, policies, and processes from employees and managers.
  • Monitor and responds to HR email inbox inquiries, escalating as required.
  • Support onboarding and offboarding activities, including completion of HRIS Onboarding information, receipt of direct deposit information, I-9 verifications, and termination of benefits, term letters and exit processes.
  • Create and distribute New Hire / Change / Departure checklists monitoring the completion of department actions.
  • Maintain HRIS data accuracy, run standard reports such as the Monthly Employee Count Report and Fleet Reports.
  • Submit new hire / change documentation and information to Safety and Marketing.
  • Assist with employee relations matters by documenting conversations, assisting with documenting disciplinary actions and escalating as required.
  • Complete end-of-month duties for payroll, benefits, workers compensation and reporting.
  • Create, maintain and file documents in physical employee files. Pulls termed employee files from active employee files.
  • Maintain I-9 files according to regulatory requirements and company processes.
  • Order office supplies and maintain appropriate inventories.
  • Update organization charts through Company software options.

    • Benefits Administration

  • Send benefits and 401(k) enrollment emails to new hires.
  • Monitor new hire benefits enrollment assisting with questions and completion of timely enrollments.
  • Support open enrollment, benefits changes, and employee education on medical, dental, vision, and other benefit programs.
  • Process life event changes and work with vendors to resolve benefits issues.
  • Assist employees to complete STD applications and FMLA leave requests.
  • Process 401(k) weekly transmission files.
  • Maintain accurate benefits records and assist with monthly benefits billing and audits.

    • Compliance & Documentation

  • Ensure compliance with federal, state, and local employment laws.
  • Notify JJKeller of labor law posting requirements for new locations.
  • Maintain organized and up-to-date personnel files and confidential HR documentation.
  • Assist with compliance-related projects including distribution of communications to employees.

    • Qualifications

  • 3-5 years HR experience, including regular responsibility for multi-state payroll.
  • Experience using HRIS and payroll systems.
  • Intermediate proficiency in Microsoft Office Suite, SharePoint and Teams.
  • Working knowledge of federal and state labor laws.
  • Basic understanding of employee benefits programs and open enrollment processes.
  • Strong attention to detail, confidentiality, and follow-through.
  • Excellent communication and interpersonal skills.
  • Ability to prioritize and manage multiple tasks in a fast-paced environment.

    • Pay and Benefits

    We offer a competitive starting pay rate based on experience. We also offer a generous benefits package including paid-time off, holiday pay, medical, dental, vision, flex spending, life and accidental death, short and long-term disability, legal services and identity theft protection, critical illness, employee assistance, accident insurance, and a 401(k) plan with a generous match.

    About the Company

    Quick Supply Co. has serviced mining, quarrying, and construction customers with integrity and expertise for over eight decades. Our goal is to partner with our customers to ensure optimal blasting outcomes while placing safety at the forefront of our day-to-day operations. Quick Supply Co. is a nationally recognized family-owned and locally operated company.

    Active-Duty Military / Veterans Encouraged to Apply!

    Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

    Applicants must also be able to pass a background check and have a clean Motor Vehicle Report. Any job offer will be based on the results of these reports.

    [job_alerts.create_a_job]

    Payroll Coordinator • Ankeny, IA, US

    [internal_linking.similar_jobs]
    Payroll Coordinator

    Payroll Coordinator

    Palmer Group • Des Moines, IA, United States
    [job_card.full_time]
    Palmer Group has partnered with a reputable company experiencing significant growth across multiple states.If you are a payroll expert and are excited about an opportunity to expand your career, we...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Entry-Level Roles in Behavioral Health

    Entry-Level Roles in Behavioral Health

    Heartland ABA • Saint Charles, IA, US
    [job_card.part_time]
    Are you looking for a career that truly makes a difference?.Join a mission-driven team that empowers children with Autism to reach their full potential and lead fulfilling, joyful lives.We're h...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Customer Service / Benefits Advisor (Work from home)

    Customer Service / Benefits Advisor (Work from home)

    Professional Career Solutions • Ames, Iowa
    [filters.remote]
    [job_card.full_time] +1
    We're looking for candidates with great customer service skills to fill our Remote Customer Service role!.This role is entirely remote and offers full-time / Part time hours with flexibility.We are r...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Travel Occupational Therapist Assistant

    Travel Occupational Therapist Assistant

    Triage Staffing • Norwalk, IA, US
    [job_card.full_time]
    Triage Staffing is seeking a travel Occupational Therapist Assistant for a travel job in Norwalk, Iowa.Job Description & Requirements. Occupational Therapist Assistant.Travel Rehab : Occupational...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Travel Certified Occupational Therapy Assistant

    Travel Certified Occupational Therapy Assistant

    TheraEX Staffing Services • Norwalk, IA, US
    [job_card.full_time]
    TheraEX Staffing Services is seeking a travel Certified Occupational Therapy Assistant for a travel job in Norwalk, Iowa. Job Description & Requirements.Certified Occupational Therapy Assistant....[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Remote Customer Care Associate

    Remote Customer Care Associate

    TurboTax • Ankeny, Iowa
    [filters.remote]
    [job_card.full_time]
    Work from home with TurboTax Product Expert.Get a $405 Certification bonus³.Work from home & set your own flexible schedule between 8am EST and 12am midnight EST Monday to Sunday⁴.Earn an ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Certified Occupational Therapy Assistant

    Travel Certified Occupational Therapy Assistant

    Skyline Med Staff Allied • Norwalk, IA, US
    [job_card.full_time]
    Skyline Med Staff Allied is seeking a travel Certified Occupational Therapy Assistant for a travel job in Norwalk, Iowa.Job Description & Requirements. Certified Occupational Therapy Assistant.J...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Payroll Coordinator

    Payroll Coordinator

    Baker Group • Ankeny, IA, United States
    [job_card.full_time]
    New Opportunity Alert! Be a Key Player in Our Growing Payroll Team!.This is a staff addition role to our expanding team-perfect for someone who thrives in a. Be a go-to resource for payroll inquirie...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Travel Skilled Nursing Facility (SNF) Certified Occupational Therapy Assistant

    Travel Skilled Nursing Facility (SNF) Certified Occupational Therapy Assistant

    Core Medical Group • Norwalk, IA, US
    [job_card.permanent] +1
    Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Certified Occupational Therapy Assistant for a travel job in Norwalk, Iowa. Job Description & Requirements.Certified Occupat...[show_more]
    [last_updated.last_updated_30] • [promoted]
    CRNA - Anesthesiology job available in Liberty Center, Iowa

    CRNA - Anesthesiology job available in Liberty Center, Iowa

    Vituity • Liberty Center, IA, US
    [job_card.full_time] +1
    Des Moines, IA – Seeking CRNAs.Become a Valued Member of Your Anesthesia Team.As a CRNA, you play a critical role in our mission to improve lives in Anesthesiology and are a valued member of ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Certified Occupational Therapist Assistant (COTA) - $1,158 to $1,338 per week in Norwalk, IA

    Travel Certified Occupational Therapist Assistant (COTA) - $1,158 to $1,338 per week in Norwalk, IA

    AlliedTravelCareers • Norwalk, IA, US
    [job_card.full_time]
    Certified Occupational Therapist Assistant.AlliedTravelCareers is working with National Staffing Solutions to find a qualified Certified Occupational Therapist Assistant (COTA) in Norwalk, Iowa, 50...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Senior Staff Engineer - Frontend

    Senior Staff Engineer - Frontend

    Workiva, Inc. • Ames, IA, United States
    [job_card.full_time]
    GRC (Governance, Risk & Compliance) Enablement.Workiva to build innovative, resilient, and user-friendly systems that empower our product teams to deliver exceptional experiences.Staff Software Eng...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Mental Health Therapist

    Mental Health Therapist

    SonderMind Careers • Norwalk, IA, US
    [job_card.full_time]
    SonderMind is a leading mental health care platform revolutionizing therapy services by empowering licensed mental health therapists to deliver exceptional care with cutting-edge, AI-powered tools....[show_more]
    [last_updated.last_updated_30] • [promoted]
    Office Payroll Coordinator

    Office Payroll Coordinator

    Hy-Vee Food Stores • West Des Moines, IA, United States
    [job_card.full_time]
    Additional Considerations (if any) : .At Hy-Vee our people are our strength.We promise “a helpful smile in every aisle” and those smiles can only come from a workforce that is fully engaged and commi...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Travel Certified Occupational Therapy Assistant

    Travel Certified Occupational Therapy Assistant

    Go Healthcare • Norwalk, IA, US
    [job_card.full_time]
    Go Healthcare is seeking a travel Certified Occupational Therapy Assistant for a travel job in Norwalk, Iowa.Job Description & Requirements. Certified Occupational Therapy Assistant.Pay package ...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Payroll Coordinator

    Payroll Coordinator

    Mary Greeley Medical Center • Ames, IA, United States
    [job_card.full_time]
    The Payroll Coordinator handles all payroll related functions for Mary Greeley Medical Center.This includes processing payroll, maintaining and preparing taxation forms , IPERS and other payroll re...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Privacy Coordinator (PT) | Administration | Ames | 2025-270

    Privacy Coordinator (PT) | Administration | Ames | 2025-270

    McFarland Clinic, P.C. • Ames, IA, US
    [job_card.full_time]
    McFarland Clinic is currently accepting applications for a Privacy Coordinator for its Ames office.Candidates should be service-oriented, a team player, and be able to provide extraordinary care, e...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Workers' Compensation Claims Adjuster (CONTRACT)

    Workers' Compensation Claims Adjuster (CONTRACT)

    Argonaut Management Services, Inc • Des Moines, IA, United States
    [job_card.full_time]
    Argo Group International Holdings, Inc.American National, US based specialty P&C companies, (together known as BP&C, Inc. Brookfield Wealth Solutions, Ltd.BWS"), a New York and Toronto-listed public...[show_more]
    [last_updated.last_updated_30] • [promoted]