PMO Administrator

WHY HILLPOINTE? Hillpointe is a fully integrated real estate development and investment management firm focused on developing market-rate workforce housing across the Sun Belt. Ranked at the top of NMHC's list of Builders and Developers, our team ensures best-in-class execution.

Built on its long and proven track record of real estate development, the firm's investment approach is centered around its in-house general contracting expertise, enabling direct control of cost and delivery timeframe. For each project, Hillpointe directly controls land acquisition, land development, construction, procurement of building materials, asset management, and capital markets. This is more than just a job - it's a career-defining opportunity! At Hillpointe, you'll be part of a dynamic, innovative team that has tangible impacts on day-to-day operations and contributes directly to overall success.

PMO Administrator

Position Description

The PMO Administrator is an entry-level Project Management Office position that provides comprehensive administrative support to project teams and PMO leadership. This role is pivotal in ensuring the smooth operation of project activities by maintaining documentation, tracking progress, coordinating communication among stakeholders, and supporting project management tools and systems.

Essential Duties and Responsibilities

A PMO Administrator is vital for ensuring the effective operation of the PMO and supporting the successful delivery of projects across the organization. The role best suits individuals who thrive in a busy, team-oriented environment, enjoy multitasking, and have a keen eye for detail.

• Provide administrative support to project managers and teams, including scheduling meetings, taking minutes, and managing action items.
• Maintain and update project documentation, ensuring all records are logged, version-controlled, and easily accessible.
• Track project progress by maintaining issue logs, risk and dependency registers, and change management records.
• Collate, prepare, and distribute project reports, dashboards, and summary packs for stakeholders.
• Support the setup and ongoing use of project management tools and systems, assisting users as needed.
• Organize workshops, training sessions, and ensure necessary resources are available for project teams.
• Facilitate communication across the PMO, as a central point of contact for information requests, schedule updates, and reporting.
• Manage administrative resources, such as templates, process maps, and documentation required at each project stage.
• Assist with maintaining systems for recording project costs, timesheets, purchases, and expenses.
• Support the PMO Manager with ad hoc administrative tasks to ensure the successful delivery of PMO initiatives

Qualifications and Skills

Required Skills and Competencies

Organizational Skills : Managing multiple tasks, prioritizing effectively, and meeting tight deadlines in a dynamic environment.

Communication Skills : Strong written and verbal communication abilities, focusing on building relationships and acting as a reliable information hub.

Analytical Skills : Proficiency in handling data, spreadsheets, and basic reporting tools to support project tracking and decision-making.

Attention to Detail : High level of accuracy in maintaining records and documentation.

Teamwork : Collaborative approach, supporting various stakeholders and adapting to changing project needs.

IT Literacy : Comfortable with project management software, document management systems, and standard office applications

NOTE : This document outlines the general nature and level of work expected from individuals in this role. It's important to understand that this is not an exhaustive list of responsibilities, duties, and skills. Additional tasks or job functions that can be safely performed may be required as necessary by supervisory personnel. This flexibility in additional duties showcases the company's adaptability and encourages employees to be versatile. The employee is expected to adhere to all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the employee handbook.