Events and Communications Coordinator

Position Summary

Under the direction of the Chief Administrative Officer (CAO) for the Department of Economics and Senior Fund Manager, provide general administrative and communication services to the Department of Economics. Major duties include : coordination for all department events, workshops, and invited guests, including faculty recruitment candidates. Book travel and / or lodging as needed, arrange guest parking, reserve meeting space, make catering and any other necessary arrangements. Make all necessary arrangements for the Department's attendance at the annual American Economics Association (AEA) meeting. In charge of junior recruitment : organization of files and setting up interviews for the AEA meeting; schedule candidates to fly out for job talks and meetings with faculty; maintain an appropriate database to house and communicate complicated schedules. Additional responsibilities include managing the Department newsletter, designing and writing for distribution, social media / website improvement and management, parking coordination, and implementing summer sessions marketing campaign, flyer design, and distribution including Pre-collegiate summer institutes. Serve as key contact with facilities for building maintenance, phone and internet services. Responsible for insuring department spaces are in good order, including regular cleaning of graduate student labs and general offices. Also responsible for furniture orders and office moves and any larger construction or facilities upgrade projects including making sure these projects remain on schedule and on budget. In coordination with the CAO is in charge of the Department's emergency plan and compliance with University safety practices, including scheduling inspections and training.As coordinator, the incumbent will supervise, and train in coordination with other front office staff, five undergraduate student office workers who will be expected to perform most front office receptionist duties : receive and screen phone calls and walk-in inquires, process mail, photocopying, faxing, scanning, distributing paychecks, managing mail and messenger services, maintaining the office and all its machines in good order, maintaining stocks of supplies and instructional photocopying, being prepared to fill in when students are not available.Serve as a back-up to the other Front Office Coordinator and other duties or special projects as assigned by the Chair and / or the CAO.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

Education, Licenses, Certifications & Personal Affiliations

Special Conditions for Employment

Schedule

8 : 00 a.m. to 5 : 00 p.m

Union / Policy Covered

CX-Clerical & Allied Services

Complete Position Description

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