Business Administrator

Job Title: Business Administrator
Duration: 6 months contract with high possibility for extension
Location: Fife, Washington – Onsite Position

Summary
This position is responsible for specific day-to-day business activities of the region Service Center. Directly responsible for invoicing activities, client follow-up actions, preparation of forecasting and other accounting reports, and other activities as required by the Service Center Manager.

Essential Duties and Responsibilities
(Include the following. Other duties may be assigned.)

• Responsible for specific day-to-day business, project management, and accounting activities of the region Service Center.
  • Confirm that customer order entry information is correct, assign project cost estimates and process Order Acknowledgement letters.
  • Coordinate specific contract requirement needs, as required.
  • Review client and project data records to ensure completeness, accuracy, and timeliness.
  • Summarize cost data in preparation of client billing.
  • Issue client billing for the service center/region.
  • Maintain contact with customers and outside vendors to assist in resolving local collection and payables issues.
  • Review project status weekly.
  • Analyze financial and other business data to develop recommendations to management.
  • Consult with operational management to identify and provide business data needed to meet operational objectives, improve business procedures, resolve problems, and improve reporting.
  • Identify and implement cost-saving initiatives.
  • Responsible for overseeing all aspects associated with the projects, such as: open project database, issuing purchase orders, entering project-related expenses into the system, and ensuring project reports are completed in a timely manner and sent to the client when the project is complete.
  • May include intermediate-level Network Administrator responsibilities, such as user set-ups, back-up restorations, upgrades, and troubleshooting computer hardware/software problems.

Skills / Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of three years’ experience in service center administration, invoicing, and/or bookkeeping.
• Must be proficient with Oracle, MS Word, Excel, PowerPoint, Access, and Outlook.
• Should have a thorough understanding of accounting practices.
• Required work in a service center environment, including computer and telephone use.
• Must be able to clearly communicate with clients and employees, both verbally and in writing.

Education and/or Experience

• Two-year Associate’s Degree in business or accounting, or equivalent experience required.