Internal Communications Specialist

Position Required: Internal Communications Specialist Estimated time needed: More than 90 days
Budget Codes: Dept ID Fund ccount Project 72167 40 50303 Employee Communication Platform replacement project Brief Job Description:

Under the guidance of the Employee Communications Manager, support all efforts to stand up a new employee communications platform launching in the fall of 2025. Responsibilities include, but are not limited to:

• Partner with internal communications to develop web pages, ensuring consistent formatting and a cohesive user experience.
• Complete content migration from the current site to a new platform, including designing, editing, and reformatting content while identifying content gaps.
• Support content contributors with content review and department page build-out on new site
• Compile training materials

In addition, this position will perform other tasks to support the Internal Communications program such as:

• Complete one-time and ongoing research and writing assignments
• Support video projects, including pre- and post-editing support

The job also includes attending division and department meetings remotely and in-person.

Position is 40 hours/week (Monday thru Friday). Employee will need to be in office 1 day per week in Everett, WA and can work from home up to 4 days per week. Not open to fully remote work.
Minimum Qualifications:

• 5 years of professional experience in internal communications, corporate communications, or related field.
• 3 years of project management experience

Qualifications and experience desired:

• Experience with Internal Communications
• Experience working on websites, including creating new pages and support in redesigning existing content
• Strong copy-editing skills
• Journalism or business writing experience
• Project organization skills
• Experience with MS O365
• Proficient in AP-style writing

Please reference attached job description for complete position details and requirements.

Report Location: Cascade Administration Building ssignment Start Date: April 2025 (exact date TBD) ssignment End Date: Oct. 2025

Attachment: Department: Communications, Marketing & Engagement Band, Grade, SubGrade: Division: Employee Communications FLSA Status: ccountable to: Employee Communications Manager Classification: Supervises: None Effective Date: Job Description Under the guidance of the Employee Communications Manager, you'll be part of an exciting initiative to launch a new employee communications platform in the fall of 2025. Your responsibilities will be diverse and engaging, including:

• Partner with the internal communications team to develop web pages, ensuring consistent formatting and a cohesive user experience.
• Complete content migration from the current site to the new platform, including designing, editing, and formatting content while identifying content gaps.
• Providing support to content contributors, aiding in content review and department page build-out on the new site.
• Compiling training materials

In addition, this position will perform other tasks to support the Internal Communications program such as:

• Complete one-time and ongoing research and writing assignments
• Identify opportunities to spotlight employees and teams
• Support video projects, including storyboarding, pre-and post-editing
• Support monthly all-hands meetings with set up and taking pictures at the event.

Job also includes attending division and department meetings remote and in-person. Minimum Qualifications

• 5 years of professional experience in internal communications, corporate communications, or related field.
• 3 years of project management experience

n equivalent combination of education and experience to successfully perform the job duties is also accepted. Knowledge Requirements

• Familiarity working on websites, including content migration, creating new pages and support in redesigning existing content
• Experience communicating with remote-work employees
• Experience with photography or video production
• Engaging writing techniques for internal audiences
• Incorporating equity and inclusion into communication practices
• Ability to leverage various communication channels and tools to engage with target audiences
• Knowledge of Associated Press writing style
• Leveraging various communication channels and tools to engage with target audiences

Skill Requirements

• Fostering an inclusive workplace by valuing and leveraging diversity, equity, and inclusion to uphold Community Transit's Core Values and achieve the organization's vision and mission. Inspiring and fostering team commitment, pride, and trust. Facilitating cooperation and motivating team members to accomplish group goals while treating others with courtesy, sensitivity, and respect.
• Working cross-functionally with strong interpersonal communication
• Excellent written and visual communication and editing ability
• Project management
• Time management, meeting deadlines, multi-tasking, and adjusting to changing priorities
• Attention to detail
• Proficiency with Microsoft O365 tools

Preferred Skills and Knowledge

• Graphic design techniques
• Fluency in another language other than English
• Transit industry experience
• Creating and utilizing content calendars and schedules
• Bachelor's degree in communications, public relations, journalism, English, marketing, or related field.

Working Conditions Work is performed primarily remotely and in an office environment at least one day a week. It requires the use of standard office equipment and technology. You may be required to lift and carry supplies and equipment up to 10 pounds occasionally.
For Internal Use Only Inclusivity Tool Result Date

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Privacy Policy - Abacus.