HEALTH INFORMATION MANAGEMENT SUPERVISOR

Health Information Management Supervisor

Salary: $84,757.20 - $114,219.36 Annually

Location: Los Angeles County, CA

Job Type: Full time

Job Number: Y1409D

Department: HEALTH SERVICES

Opening Date: 05/29/2025

The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its unified system of 23 health centers and four hospitals - and expanded network of community partner clinics DHS annually provides direct care for 500,000 outstanding patients, employs over 23,000 staff, and has an annual budget of over $8.4 billion. For additional information regarding DHS please visit www.dhs.lacounty.gov.

Supervises and participates in the work of a group of technical staff engaged in coding and auditing patient medical records in a County medical facility.

Essential Job Functions:

• Provide oversight and supervision of Coding, Release of Information and Document Imaging teams including training, performance management and workflow.
• Conducts staff meetings, ensure staff development as well as provide orientation and training.
• Analyze coding data to identify patterns for quality improvement.
• Act as a subject matter expert for Coding which includes abstracting and reviewing charges.
• Perform Quality Reviews for Coding/ Release of Information and Document Imaging.
• Responsible for performing quality reviews of medical records to assess regulatory compliance with completeness of data and information, timeliness, accuracy, and authentication requirements.
• Monitor compliance with Official Coding Guidelines, Current Procedural Terminology (CPT) Guidelines, Coding Clinic, CPT Assistant, Centers for Medicare and Medicaid Guidelines, and other regulatory guidelines.
• Responsible for developing and providing training for all new staff as well as process improvement training for current staff for all areas.
• Prepare and conduct performance reviews for staff with review by the department leadership.
• Keep Health Information leadership informed on staff performance, personnel issues, and helps to identify training opportunities.
• Provide feedback and make recommendations for commendations, performance reviews and progressive disciplinary actions.
• Work closely with DHS facilities, Enterprise Health Information Management (EHIM) Leadership, Legal, Compliance, Risk Management and Information Technology on HIM operations system, processes, and issues.
• Prepare biweekly/Monthly reports to HIM Leaderships by utilizing the Release of Information module, work queues and reports in established systems.
• Provide reports to management and monitor compliance.
• Act as necessary by adjusting staff and managing workflow proactively to have coverage.
• Keep up to date on Health Insurance Portability and Accountability Act (HIPAA), state requirements and compliance rules to serve as a subject matter expert.
• Provide training to staff and ensure they remain informed of the latest developments.
• Complete online incident reporting when breaches occur and submit for leadership review.
• Conduct a thorough review of breach details and developing strategies to prevent future occurrences, while also providing recommendations for improvement to management.
• Assists with the development of policies and procedures related to release of information, medical record data and documentation integrity and data management, including standards, usage, operations, documentation, training, interfaces, security, and integrity.
• Participate in projects and meetings as required to address Release of Information, Coding, Document Imaging.
• Actively promotes staff development, including training and retraining as needed.
• Conducts regular one-on-one meetings with employees and holds unit meetings as necessary.
• Monitors the timely retrieval of records from various units.
• Ensures timely and accurate document scanning, as well as the implementation of Quality Assurance and Validation processes.
• Maintains and coordinates adequate scheduling and staffing to support operational needs.
• Performs other pertinent duties as assigned by HIM Leadership.

Requirements:

Option I: Registered Health Information Technician (RHIT) certification issued by the American Health Information Management Association (AHIMA), and three (3) years of technical health information experience, including medical records coding. One (1) year of which must have been in a supervisory capacity over medical records coding and other Health Information Management staff.

Option II: Registered Health Information Administrator (RHIA) certification issued by the American Health Information Management Association (AHIMA), completion of a Bachelor's degree in Health Information Management, accredited by the Commission on Accreditation for Health Informatics and Information Management Education and two (2) years of technical health information experience, including medical records coding. One (1) year of which must have been in a supervisory capacity over medical records coding and other Health Information Management staff.

Option III: Certified Coding Specialist (CCS) certification issued by the American Health Information Management Association (AHIMA) and four (4) years of technical health information experience, including medical records coding. One (1) of the required experience must have been in a supervisory or senior/lead capacity over medical records coding and other Health Information Management staff.

Physical Class II Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

License: A valid California Class "C" Driver License or the ability to use an alternative method of transportation when needed to carry out job-related essential functions.

Special Requirement Information: To qualify for this position, you must include a legible copy of the required certification which shows the title of the certificate, the number, date issued, date of expiration and the name of the issuing agency. To qualify under Option 2, you must also provide an official diploma, official transcript, or official letter from an accredited institution which shows the area of specialization with your online application, at the time of filing. The document should show the date the degree was conferred and be in English; if it is in a foreign language, it must be translated and evaluated for equivalency to U.S. standards. If you are unable to attach required documents at the time of filing, you must email the documents to Tanisha Buggs at tbuggs@dhs.lacounty.gov within seven (7) calendar days of filing your online application or you will not qualify. Please include your name (as it appears on your online application), the examination title and number in the subject of your email. For more information on our standards for educational documents, please visit https://file.lacounty.gov/SDSInter/dhr/070812_PPG123.pdf and https://file.lacounty.gov/SDSInter/dhr/205105_PPG_123_ACE_Resource_Guide.pdf.

Desirable Qualifications:

Additional credit will be given to applicants that possess the following desirable qualifications:

• Health Information Management experience in an acute care/large academic medical center setting or integrated healthcare system.
• Project management experience within healthcare.
• Experience managing a Release of Information Unit.
• Experience in a supervisory capacity over medical records coding and other Health Information Management staff in an Ambulatory Surgery or Outpatient Surgery facility.
• Experience with any of the following software programs:
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

Application and Filing Information:

We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. This website can also be used to get application status updates.