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Executive Assistant (New York)
Executive Assistant (New York)C-SUITE ASSISTANTS • New York, NY, US
Executive Assistant (New York)

Executive Assistant (New York)

C-SUITE ASSISTANTS • New York, NY, US
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  • [job_card.part_time]
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Executive Assistant to Chief Operating Officer, Global Aviation Investment Firm, Meatpacking District, NYC

Our client, a large and growing global firm that invests in aviation, is looking for an Executive Assistant to one of the Founders / COO. This is not a traditional EA role-its a blend of managing day to day logistics as a true right hand strategist. This is an ideal opportunity for someone who thrives in a fast-paced, agile environment with at least 5 years of high touch executive level support. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their office in the meatpacking district.

About the Job :

  • Optimize the COOs time handling complex global calendar management / meeting scheduling and understanding shifting priorities; attend some meetings, as needed
  • Arrange domestic and international travel arrangements and itineraries
  • Prioritize inbox and craft emails on his behalf
  • Information gatekeeping : Coordinate key meetings and projects with internal stakeholders including preparing briefings and research ensuring the COO is 3 steps ahead; act as a conduit to the team / direct reports
  • Arrange special events, dinners
  • Expense reporting,
  • Some personal work; errands, ad hoc requests
  • Ad hoc projects
  • Salary Plus Discretionary Bonus, Comprehensive Health Benefits

About You :

  • At least 5 years of experience as an Executive Assistant to a busy high- level executive, preferably in the private equity or overall investment space.
  • Bachelors Degree
  • Very detail oriented and organized with superior project management skills
  • High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
  • Microsoft Office Suite; tech savvy
  • A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and high-end service mentality
  • Warm, engaging and agile
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