Accounts Payable Specialist

Full-time

Description

Madison, WI ON-SITE

As an award-winning, multi-generational construction services company, Vogel Bros. Building Co. attributes its success and longevity to the values and beliefs that have been shared throughout the generations. We work with customers across the country, focusing on enhancing the lives of the people in the communities we serve. Our lean culture is embodied in our employees, always striving to embrace innovation and offer creative solutions in order to be the employer of choice as well as our customer’s champion.

Currently, we are seeking an outgoing individual to join Vogel Bros.’ Madison, WI office as a full-time Accounts Payable Specialists. This position is responsible for accounts payable, and accounting support for the project teams. full-cycle accounts payable and accounting support for the project teams. This role will also focus on including vendor invoicing, credit card processing, lien waiver tracking, and cross-functional collaboration with project teams. The ideal candidate brings strong attention to detail, comprehensive and critical thinking skills, confidence in communicating with external contacts and internal stakeholders, along with experience in working in a construction or project-based environment.

We believe in having a sustainable level of growth and resources, so when we bring new people to our team, we do so conscientiously and with the goal of adding a team player who’s passionate about doing what it takes to grow and develop the company and the people around them.

Candidates with at least five or more years of accounting experience and strong administrative skills are encouraged to apply. An accounting role in the construction industry preferred but not required.

Responsibilities of the Accounts Payable Specialist position include but are not limited to :

• Timely and accurate processing of vendor invoices and employee expense reports include reviewing, coding and matching receipts to invoices, investigating discrepancies, and entering data into accounting ERP. Must have a high degree of accuracy.
• Assist with improving and maintaining AP workflows and processes.
• Maintain documentation and support audit or month-end close processes as needed.
• Investigate and resolve invoice discrepancies and vendor issues professionally and efficiently.
• Track and reconcile credit card transactions on a weekly basis.
• Review monthly statements, research and resolve discrepancies.
• Maintain lien waivers and ensure they are accurately collected and filed.
• Provide customer service for internal and external customers.
• Provide back-up for other accounting staff members as needed.
• Assist with project-specific requirements.
• Schedule and participate in meetings and appointments, as directed.
• Work with the field staff and main office staff to ensure proper coding of supplies, material and delivery receipts.
• Occasionally answer, log, and field phone calls, routing callers appropriately and / or accurately relaying messages.

What do we offer?

At Vogel Bros., we offer a competitive salary and the following list of benefits :

Requirements

Preferred skills include :

Candidates must possess :

Work Environment :