SOURCING ANALYST

SOURCING ANALYST

Reporting to the Director of Project Management in the Facilities Management Department, the Sourcing Analyst is primarily responsible for the following :

Preparation and coordination of design and construction contracts and related documents for the Office of Project Management, Office of Planning and Design, and Utility and Engineering Services.

Supporting the bidding and procurement processes.

Administrating the e-Builder project management system.

Administrative assistance.

Other general tasks as needed.

Bidding and Contracting Support - Primary responsibilities include the processing, review, tracking and filing of professional service agreements, architect / engineer agreements, master service agreements, work orders, additional service requests, construction management agreements, construction services agreements, purchase order agreements, cost events, change orders, and insurance renewal processes in a timely manner and in accordance with procedures.

Contract Coordination :

• Track and maintain timely contract processing through the e-Builder project management system, along with utilizing logs and other reports as needed.
• Provide support to fellow departmental personnel (Project Managers, Capital Accountants, Auditors, General Counsel, etc.) on contract issues.
• Interact with designers, contractors, and other vendors on contract issues such as insurance certificates, lien waivers, bond certificates, etc.
• Ensure compliance with Duke legal contract forms, proper routing of documents and validity of signatures, and compliance with procurement policies and procedures.
• Obtain and track the lien agent process.
• Determine methods to improve the review of proposals, invoices and change orders against the contract terms and conditions.

Contractor Bid Coordination :

Professional Services Contracting Support :

Master Service Agreements and Work Orders :

Manage the Contractor and Consultant Prequalification Process :

e-Builder Administration :

Project Closeout Support :

Process Enhancements Support :

Capital Project Management Manual :

Administrative Assistance :

General :

Perform other related duties incidental to the work described herein.

Required Qualifications :

Preferred Qualifications :

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions : Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and / or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.