Staff Accountant

Job Description

Job Description

Position Overview :

The Staff Accountant is responsible for maintaining financial records, preparing journal entries, reconciling accounts, and assisting with month-end and year-end close processes Responsibilities also include managing and processing the company's accounts payable transactions ensuring accurate and timely processing of invoices, vendor payments, expense reports, and maintaining proper documentation in compliance with company policies and accounting standards. Reports to Controller / CEO.

Controller / CEO.

Key Responsibilities :

• Prepare and post journal entries to ensure all business transactions are recorded accurately.
• Prepare and process weekly check runs, ACH, and wire transfers.
• Issue weekly checks for payables
• Send weekly wires to factories and manufacturers in China for payment
• Process high volume of invoices accurately and in a timely manner.
• Review invoices for appropriate documentation and approval prior to payment.
• Enter and receive new invoices
• Post invoices related to utility, leases, and other company expenditures
• Route all invoices for approval before payment from related department levels before final approval from Controller
• Reconcile monthly credit card statements
• Match purchase orders, receiving documents, and invoices.
• Enter and code invoices to the appropriate general ledger accounts.
• Maintain vendor records and respond to vendor inquiries.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accounts payable files and documentation in accordance with company policy and accepted accounting practices.
• Monitor accounts to ensure payments are up to date and discounts are taken when applicable.
• Communicate effectively with internal departments and external vendors to resolve issues.
• Support audits by providing necessary documentation and explanations.
• Assist with month-end, quarter-end, and year-end close procedures.
• Assist with budgeting.
• Support the preparation of financial statements and management reports.
• Maintain and update accounting records and files.
• Process accounts payable and receivable transactions as needed.
• Monitor and analyze financial data to identify discrepancies or unusual variances.
• Ensure compliance with GAAP and company accounting policies.
• Support budgeting and forecasting activities.
• Perform other related duties as assigned by management.

Qualifications :

Education & Experience :

Required Skills & Competencies :